Product Administration Specialist (4260218)

OCASA Life Sciences; Martinez (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

OCASA Life Sciences seeks a detail-oriented Product Administration Specialist to manage product master data, pricing structures, and customer rate cards across internal systems. You will ensure data accuracy to support Commercial, Operations, Finance, and IT.

Ideal candidates bring strong analytical skills, 5+ years in related roles, and advanced Excel proficiency, with SAP experience preferred. You will help drive process improvements and maintain comprehensive SOP documentation.

Qualifications

• Bachelor's degree in a related field.
• 5+ years in product administration, master data, pricing, or similar analytical role.
• Advanced proficiency in Microsoft Excel.

Responsibilities

• Create, update, modify, and deactivate products within Life Sciences division following procedures.
• Maintain product master data and ensure accuracy across systems.
• Identify opportunities to simplify and improve product structures and processes.
• Upload and maintain customer rate cards in SAP; ensure pricing accuracy.
• Validate product, pricing and rate information to reduce errors.
• Collaborate with Commercial, Operations, Finance and IT to align configurations with business needs.
• Support new products, pricing models, and commercial initiatives impacting product master structure.
• Assist in resolving configuration issues and drive continuous improvement.
• Maintain documentation of product administration procedures and SOPs.

Skills

Excel proficiency

Analytical skills

Attention to detail

Cross-functional collaboration

Data accuracy

Customer service orientation

Education

Bachelor's degree in Business Administration/Engineering/IT/Finance

Tools

SAP

ERP systems

Job description

We are looking for a detail-oriented and analytical Product Administration Specialist to support the Life Sciences Division through the accurate administration and continuous improvement of our product and pricing structures.

This role is responsible for maintaining product master data, customer rate cards, and related configurations across internal systems, helping ensure that Commercial, Operations, Finance, and IT teams have accurate and reliable information to support day-to-day business activities.

The ideal candidate combines strong analytical skills, excellent attention to detail, and a process-improvement mindset, with the ability to work effectively across multiple areas of the organization.

Key Responsibilities

• Create, update, modify, and deactivate products within the Life Sciences Division following established procedures and standards.
• Maintain the existing product structure and ensure product master data remains accurate, consistent, and up to date.
• Identify opportunities to simplify, optimize, and improve product structures and administrative processes.
• Upload, update, and maintain complete customer rate cards in SAP, ensuring pricing information is accurate and properly configured.
• Validate product, pricing, and rate information to maintain strong data integrity and reduce operational or billing errors.
• Partner closely with Commercial, Operations, Finance, and IT to ensure product and pricing configurations align with business requirements and system capabilities.
• Support the implementation of new products, services, pricing models, and commercial initiatives requiring changes to the product master structure.
• Assist in resolving product or pricing configuration issues and support continuous improvement initiatives.
• Maintain clear and updated documentation of product administration procedures, standards, and SOPs.

Qualifications

• Bachelor’s degree in Business Administration, Industrial Engineering, Supply Chain, Information Systems, Finance , or a related field.
• 5+ years of experience in product administration, master data, pricing, commercial operations, or a similar analytical/administrative function.
• Advanced proficiency in Microsoft Excel .
• Experience working with ERP systems; SAP experience is highly preferred .
• Strong analytical skills and excellent attention to detail.
• Strong organizational and problem-solving abilities.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Comfortable working cross-functionally with different departments and stakeholders.

Key Competencies

• Attention to detail and data accuracy
• Analytical thinking
• Process improvement mindset
• Organization and planning
• Problem solving
• Collaboration and teamwork
• Customer service orientation
• Accountability and ownership