Producer, Live Production Meetings & Events

Q Center; St. Charles (IL); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid time off

401(K) with employer match

Holiday Pay

Medical, Dental and Vision Insurance

Wellness Credits

Employee Assistance Program

Basic Life, AD&D

Disability Benefits

Employee Meals

Job summary

Q Center is seeking a Full Time Producer for Live Production Meetings & Events on-site in Illinois. The role drives events from concept to post-close, balancing client goals with creative, technical, and logistical execution.

Expect a 45-hour week, occasional evenings and weekends, and close client collaboration across departments. The starting rate is $60,000/year with benefits including PTO, 401(k) with match, insurance, EAP, and more.

Qualifications

• Four-year degree in Communications, Event Production, Theatre, or related field.
• Minimum of 3 years of live event production and/or project management experience.
• Ability to manage multiple projects simultaneously.
• Strong written and verbal communication skills.
• Exceptional organizational and leadership skills.
• Demonstrate problem solving skills with ability to quickly resolve issues.
• Proficient at MS Office - Word, Excel, PowerPoint, Outlook, Teams.
• Proficient in presentation graphics (PowerPoint/Keynote), web broadcast (Teams, Zoom, etc.).
• Knowledgeable in theatrical technical staging (audio, video, lighting, and scenic).
• Familiar with Adobe Creative and 3DS Max (proficiency a plus).

Responsibilities

• Lead live events through conception to post-event closeout.
• Maintain productive client relationships throughout discovery, design, and delivery.
• Collaborate with client stakeholders, Q Creative team, and internal departments.
• Develop production schedules and show flows for efficient event delivery.
• Lead production teams and manage client content assets during events.
• Review vendor invoices and manage project billings.
• Mentor team members and share knowledge across projects.

Skills

Project management

Client communication

Leadership

Organization

Problem solving

MS Office

PowerPoint/Keynote

Team leadership

Education

Four-year degree in Communications or related field

Tools

PowerPoint

Teams

Zoom

Adobe Creative

3DS Max

Job description

Q Center is looking for a Full Time Producer, Live Production Meetings & Events to join our team!

Job Summary

The Producer will lead live events through its life cycle from conception through post event closeout. The Producer is responsible for developing and maintaining productive relationships with the client through the discovery, design, and delivery process. The role is collaborative between client stakeholders, Q Creative team members, and internal Q Center department partners. A successful Producer will combine their creativity, project management, and collaborative skills to deliver a flawless event, meeting the client goals and exceeding their expectations.

This position is on-site, with a schedule that may include evenings and weekends, generally a 45 hour workweek.

Starting rate for this position is $60,000/year.

• Paid time off
• 401(K) with employer match
• Holiday Pay
• Medical, Dental and Vision Insurance with Wellness Credits
• Employee Assistance Program
• Basic Life, AD&D
• Disability Benefits
• Employee Meals

Education & Experience:

• Four-year degree in Communications, Event Production, Theatre, or a related field required.
• Minimum of 3 years of live event production and/or project management experience.
• Ability to manage multiple projects simultaneously.
• Strong communications skills both written and verbal.
• Exceptional organizational and leadership skills.
• Demonstrate problem solving skills with ability to quickly resolve issues.
• Proficient at MS Office - Word, Excel, PowerPoint, Outlook, Teams.
• Proficient in presentation graphics (PowerPoint/Keynote), web broadcast (Teams, Zoom, etc.).
• Knowledgeable in theatrical technical staging (audio, video, lighting, and scenic).
• Familiar with additional platforms such as Adobe Creative and 3DMAX (proficiency with a plus).

Physical Requirements

• This is a 100% in-person role at Q Center.
• Weekends, evenings, and long hours are sometimes required.
• Ability to walk, stand, and sit for long periods of time.
• Average amount of lifting of +/- 25lbs.
• Serve as the primary client contact through project life cycle.
• Support the sales process through proposal development and client consultation.
• Focus on client’s program objectives and audience experience.
• Ask focused questions with the ability to quickly understand the client’s creative, strategic, and logistical goals.
• Develop, track, and reconcile project budgets, managing project margin to contribute to Q Center’s profitability.
• Schedule space, equipment, and people (both staff and freelance) to meet project needs and ensure optimum use of internal resources; ensure schedule information is communicated to production team.
• Lead the graphic design and video editing process to produce finished products that meet or exceed client expectations.
• Create production schedules and show flows to efficiently manage live events.
• Manage production teams, client content assets, and show flows during delivery of events.
• Review and approve vendor invoices and process project billings.
• Maintain professional and technical knowledge, staying abreast of the latest trends and meeting evolving needs.
• Assist with the set up and operation of scenic, lighting, audio, and video equipment when needed.
• Ability to conduct a professional, thorough site presentation of Q Creative offerings with clients, exhibiting key features and benefits.
• Participate in knowledge sharing and mentor others.
• Perform other duties as assigned.

The Q Center:

Q Center is more than a conference center – it’s an experience! With 40 years of experience in meeting planning and special event production, Q Center has become an industry leader with boundless versatility and exceptional levels of service. As the largest full-service conference facilities in the Midwest, our vast 150,000+ square-feet of IACC-certified meeting and event spaces regularly host a variety of occasions, from large-scale Fortune 500 company meetings to small business training and special events, like fundraisers and galas. One thing is for sure – food and fun are abundant at Q Center for all to enjoy. From our 95 acres of recreational fun to exploring local sites and indulging in gourmet cuisine, we aim to make every guest experience beyond expectations. Q Center isn’t just for business meetings and conferences – our multi-talented team and event space makes us one of the Midwest’s premier special event venues!

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.

If you require a reasonable accommodation to complete an application, please email your request to [e-mail] and provide the job title to which you are applying.

Thank you for your interest in joining our team!