Procurement & Vendor Operations Specialist

Appalachian Agency for Senior Citizens; Cedar Bluff (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Appalachian Agency for Senior Citizens is seeking an Office Services Specialist to manage centralized procurement, purchasing documentation, and invoice processing. You will ensure compliance with policies, funding requirements, and internal controls, while coordinating with Accounts Payable for timely vendor payments.

This role requires attention to detail, strong organization, and clear communication with program directors and vendors to support grant-funded operations and cost-effective

Qualifications

• 1–2 years of purchasing, procurement, or administrative experience.
• Proficiency with purchasing or accounting software and Excel.
• Understanding of procurement processes and vendor management.
• Strong communication, organization, and attention to detail.
• Must have an eye for detailed information.

Responsibilities

• Process, code, and enter invoices for several programs with correct GL and funding allocations.
• Enter various recurring monthly invoices into Microix purchasing system, as well as centralized purchasing for various central office programs.
• Create, issue, and track purchase orders.
• Assist with vendor contracts, renewals, and supporting documentation.
• Assist with fixed assets purchases of $5,000 or greater.
• Collect W-9s and maintain approved vendor lists, to be perpetually up to date.
• Track vendor performance and document issues.

Skills

Purchasing experience

Attention to detail

Strong communication

Organizational skills

Tools

Microix

Excel

Job description

Appalachian Agency for Senior Citizens is seeking an Office Services Specialist to manage centralized procurement, purchasing documentation, and invoice processing. You will ensure compliance with policies, funding requirements, and internal controls, while coordinating with Accounts Payable for timely vendor payments.

This role requires attention to detail, strong organization, and clear communication with program directors and vendors to support grant-funded operations and cost-effective