Procurement Transplant Coordinator I

sfldonor; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

sfldonor is looking for a Procurement Transplant Coordinator I (PTC I) in Miami to evaluate potential organ donor referrals and to manage organ donors effectively. The role involves coordinating organ recovery, ensuring compliance with legal requirements, and collaborating with hospital staff.

The ideal candidate will have a degree in a related health field and critical care experience. Skills in Microsoft Office and familiarity with electronic medical records are preferred. This position may require flexible work hours, including nights and weekends.

Qualifications

• Critical care experience or organ donor management experience preferred.
• Preferably skilled in Microsoft Office products like Word and Excel.
• CPTC certification preferred or required within 18 months of employment.

Responsibilities

• Supports organ recovery by evaluating donor referrals and medical management.
• Coordinates organ transportation logistics efficiently and equitably.
• Collaborates with hospitals and medical staff for informed consent.

Skills

Critical care experience

Organ donor management experience

Microsoft Office products

Electronic medical records

Education

Associate’s or Bachelor’s degree in nursing, respiratory therapy, or related field

Tools

Cerner

Epic

Meditech

Job description

Description

The Procurement Transplant Coordinator I (PTC I) supports the mission, goals and strategic plan of the OPO by evaluating potential organ donor referrals, medically managing organ donors, allocating donated organs, and coordinating all aspects of the organ recovery. Additionally, the PTC I promotes the mission by assisting in the development and delivery of hospital and professional education, as necessary.

Essential Functions

• Maintains the highest standards of professional conduct and interpersonal relationship development, promoting a positive and collaborative work environment.
• Identifies potential donor clinical triggers to encourage timely referrals of potential donors from hospitals.
• Completes referral evaluations for determining organ and tissue donor suitability based on the OPO, Centers for Medicare & Medicaid Services (CMS), OPTN/UNOS, and Centers for Disease Control and Prevention (CDC) guidelines and recommendations.
• Completes hospital medical record review, including history of present illness and past medical history, presence of past or present malignancies, and all surgical interventions/treatments.
• Demonstrates an understanding of the legal and hospital requirements for death declaration and organ donation.
• Identifies the patient’s legal next-of-kin in accordance with state and Uniform Anatomical Gift Act (UAGA) statutes.
• Assesses family dynamics, availability of hospital support system, and family needs (e.g., cultural, religious, emotional, informational).
• Collaborates with hospital and the OPO staff to obtain informed consent to donation as well as medical/social history.
• Identifies organ- and tissue-specific and behavioral risk factors in accordance with the OPO and regulatory guidelines.
• Provides hospital-based education in collaboration with hospital development staff.
• Collaborates with the Coroner and Medical Examiner’s office to ensure jurisdictional medical and legal requirements for death and organ recovery are satisfied.
• Knowledgeable of the pathophysiological sequelae of brain death, and endeavors to physiologically manage the donor to achieve optimal organ function within the parameters defined by the associated protocols under the guidance of the AOC and Medical Director (e.g., monitor bedside and laboratory parameters, initiate donor management directives, maintain optimal ventilation, and seek medical counsel as appropriate).
• Collaborates with hospital staff to evaluate and physiologically manage the donor to achieve optimal organ function.
• Understands and complies with procedural aspects and requirements of blood, culture and typing specimen collection and labeling.
• Reviews and documents required information within the donor record, including labs, diagnostics, and procedural records.
• Ensures that donated organs are allocated in an efficient, equitable, and timely manner in accordance with the OPO and OPTN/UNOS policies.
• Ensures organs and tissue will be recovered and preserved to maximize utilization in accordance with the OPO and OPTN/UNOS policies.
• Coordinates transportation and logistics of organs, blood, tissue typing materials, and recovery teams.
• Assists with the management of departmental inventory and operates systems to track case supplies.
• Complies with the OPO and OPTN/UNOS policies regarding documentation, maintenance, and confidentiality of records.
• Utilizes resources with discretion and employs professional laterality, when possible (i.e., utilization of hospital profiles, engagement with donor family and hospital staff, etc.).
• Participates in process improvement and data development projects, including case reviews and research opportunities.
• Fulfills additional individual and departmental directives, obligations, and responsibilities, as designated.
• Employees must adhere to and remain in full compliance with the OPO’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

Requirements

Skills & Abilities

Education: Associate’s or Bachelor’s degree or higher in nursing, respiratory therapy, paramedic medicine, related biological science (including human donation science), or medical school degree (including foreign degree programs) preferred. Experience: Critical care experience or organ donor management experience preferred.

Computer Skills: Microsoft Office products (e.g., Word, Excel, PowerPoint, Outlook, etc.) preferred. Experience with electronic medical records (e.g., Cerner, Epic, Meditech) preferred.

Certificates & Licenses: Certified Procurement Transplant Coordinator (CPTC) preferred. License/certification in nursing, respiratory therapy, or related biological science preferred. CPTC required within 18 months of employment.

Point of Care Testing: Individuals that meet state requirements to perform point of care testing it is preferred to get licensed and training from Nevada Donor Network Clinical Laboratory.

Other Requirements: Ability to fulfill on-call obligations; case work up to 24 consecutive hours.

Work schedule may include day (7am - 7pm) shift, night (7pm - 7am) shift, weekends, holidays. All schedules are subject to change.