Procurement Systems Specialist

Illinois Comptroller; Springfield, Northern (IL, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Illinois Comptroller seeks a Procurement Systems Specialist to oversee procurement systems and programs. You will work with BidBuy, the Illinois Procurement Gateway, and program managers to plan changes, maintain interfaces, and ensure up-to-date information across systems.

The role requires a bachelor’s degree, strong organizational and communication skills, and the ability to collaborate with state agencies and vendors. This is a full-time, on-site position within the Illinois government.

Qualifications

• Bachelor level degree from an accredited college or university.
• Proficient with Microsoft Windows and Microsoft Office Suite.

Responsibilities

• Plan, implement, and maintain procurement systems and programs.
• Coordinate with BidBuy, IPG, and program managers to enhance workflows.
• Perform unit testing and develop reports for metrics and decision making.
• Update content on procurement system websites and provide user support.

Skills

Analytical thinking

Project management

Communication skills

Education

Bachelor's degree

Tools

Microsoft Windows

Microsoft Office

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Plan/BU Code: Non-Code

********A RESUME IS REQUIRED FOR THIS JOB POSTING*

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

NOTE: This is a non-code position. This position is not subject to collective bargaining.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Summary

The Procurement Systems Specialist reports to the Chief Technology Officer and works with the BidBuy team, the Illinois Procurement Gateway (IPG) system owners, Joint Purchasing Program managers, and Small Business Set Aside Program managers. This role is responsible for performance and oversight of activities relating to procurement systems and programs. The Procurement Systems Specialist works with Chief Procurement Office staff, representatives from other State agencies, and other government entities to plan for and carry out necessary changes to the procurement systems. The position collaborates with systems owners and program managers to ensure system and program websites are up to date, systems interface changes operate correctly, and procurement system news and training information is current and accurately maintained.

• Works with BidBuy team, Illinois Procurement Gateway system owners, Unified Procurement Program, and Small Business Set Aside Program on the management, design, development, and maintenance of the systems and plans for and implementation of systems enhancements.
• Collaborates with Chief Procurement Office – General Services staff, procurement systems owners, and procurement program managers to identify appropriate modifications or expansions of procurement systems to improve workflow or meet new objectives. Performs comprehensive analysis to determine and document business requirements, specifying effective processes and procedures.
• Collaborates with Chief Procurement Office – General Services staff, procurement systems owners, and procurement program managers on analysis, planning and configuration testing on projects. Responsible for unit testing on configured systems.
• Utilizes system tools to create reports and databases to provide data for reporting requirements and for use in metrics analysis by Chief Procurement Office – General Services, BidBuy team, Illinois Procurement Gateway system owners, Unified Procurement Program managers, and Small Business Set Aside Program managers.
• Assists Chief Technology Officer with communication of system and program information by updating and maintaining content posted on BidBuy, Illinois Procurement Gateway, or other procurement system websites.
• Works with procurement systems owners and program managers in collecting, analyzing, interpreting, and managing data as needed to fulfill routine and/or specific internal andexternal reporting requests and requirements.Works collaboratively with other units toidentify relevant data and compile that data into functional formats that can be used foranalysis and for informed decision making.
• Works with procurement systems owners and program managers in collecting, analyzing, interpreting, and managing data as needed to fulfill routine and/or specific internal and external reporting requests and requirements. Works collaboratively with other units to identify relevant data and compile that data into functional formats that can be used for analysis and for informed decision making.
• Coordinates development and implementation of procedures for maintenance of training manuals and other procurement documents with the BidBuy team and Chief Technology Officer. This includes establishing long range and interim goals and objectives and an action plan for version control of procurement documents.
• Assists government agencies and local government units with registration and use of procurement systems including BidBuy and Illinois Procurement Gateway. Investigates, resolves, and/or escalates problems to appropriate manager as needed.
• Works with User Support Specialists to provide support to, and works directly with vendors and employees regarding registration for and use of procurement systems including BidBuy and IPG.
• Fosters a culture of collaboration with the system users and Procurement Systems team members.

Required Education and Experience

• Requires a bachelor level degree from an accredited college or university, preferably withcourses in public administration, business administration, communications, management,management information systems, operations management, procurement, or otherdisciplines related to responsibilities of the procurement systems specialist. Equivalent degree or non-degree education, or education plus relevant professional experience maybe considered.
• Requires working knowledge of the use of computer and desktop software, includingMicrosoft Windows and Microsoft Office Suite.
• Requires ability to establish and maintain satisfactory working relationships.
• Must be able to exercise initiative and resourcefulness in meeting objectives.
• Requires excellent organizational and project management skills.
• Requires ability to multitask to meet objectives of several projects with concurrenttimelines and due dates.
• Requires ability to exercise judgment and discretion in developing, implementing, andinterpreting policies and procedures.
• Must be able to identify complex problems and review related information to develop andevaluate options and implement solutions.
• Must possess clear verbal and written communication skills to present ideas that are easyto understand.
• Skilled at providing knowledgeable and effective customer service.

Preferred Qualifications

• A working knowledge of the functions of state government and of the character of relationships between the executive branch with the other branches, and between the executive branch, legislature, and other state entities.
• Knowledge of the State of Illinois Procurement Code.

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 10 paid vacation days, 3 paid personal days, and be afforded 13 paid state holidays, prorated based on start date.

Work Hours

This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.

Work Hours

This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.

Revolving Door

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: