STATEWIDE COMPETITIVE PROCUREMENT ADMINISTRATOR

Illinois Comptroller; Springfield, Northern (IL, KY); On-site; USD 92,000 - 136,000; Full time

Job summary

The Illinois Department of Children and Family Services is seeking a Statewide Competitive Procurement Administrator to oversee competitive procurements statewide. The role includes reviewing policies, posting solicitations, managing contracts and amendments, and ensuring BEP goals are met.

The ideal candidate will have strong organizational and accounting skills, plus experience with competitive solicitations, RFP/IFB processes, and BEP program coordination.

Qualifications

• Requires completion of four years of college with coursework in business administration or accounting.
• Three years of progressively responsible administrative experience in business administration, public or private accounting, budgetary planning, auditing, or a financial field.

Responsibilities

• Oversees statewide procurement processes for competitive procurements.
• Serves as secondary approver for the APO in the state's e-procurement system.
• Monitors contract compliance and documents vendor complaints on competitive contracts.
• Develops reports status of solicitations, services, shipments, and contracts with vendors and staff.

Skills

Procurement drafting

RFP/IFB management

Contract administration

Education

Bachelor's degree in business or accounting

Tools

e-procurement system

Job description

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STATEWIDE COMPETITIVE PROCUREMENT ADMINISTRATOR

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full‑time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Salary: Anticipated Starting Salary $8,281/Monthly; Full Range $8,281 - $12,223

Job Type: Salaried

Category: Full Time

County: Sangamon

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results-oriented individual to serve as Statewide Competitive Procurement Administrator. Under general supervision, this position will oversee the statewide procurement processes for competitive procurements by the Department; analyzes Department policies relative to purchasing; drafts, sets BEP goals, posts, evaluates, manages, and monitors competitive solicitations for the Department; drafts, posts, and manages contracts, contract amendments, and contract renewal documents, as well as Sole Source and State Use solicitations and contracts; serves as secondary approver for the APO in the state’s e-procurement system; directs daily activities of staff in the Office of Procurement in the absence of the APO; serves as liaison to the CMS BEP Council; develops the Department’s annual BEP compliance plan and report; monitors contract compliance utilizing the CMS vendor complaint process to document vendor complaints on competitive contracts; responds to auditors regarding procurement related audit findings. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong accounting skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Oversees the statewide procurement processes for competitive procurements by the Department
• Serves as secondary approver for the APO in the state's e-procurement system
• Serves as liaison to the CMS BEP Council
• Monitors contract compliance, utilizing the CMS vendor complaint process to document vendor complaints oncompetitive contracts
• Develops reports and correspondence regarding the status of solicitations, services, shipments, and contractterms with vendors and Department staff
• Develops and conducts training on purchasing procedures
• Responds to auditors regarding procurement related audit findings
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, with coursework inbusiness administration or accounting.
• Requires three years of progressively responsible administrative experience in business administration, public or private accounting, budgetary planning, auditing, or a financial field.

Specialized Skills

• Of the noted three years of experience, requires that the experience include the drafting of competitive solicitations, the evaluation and management of requests for proposal (RFP’s) and invitations for bids (IFB’s), and the preparation andexecution of contracts, including a minimum of one year of experience conducting procurements in a comprehensive e-procurement system and establishing BEP goals for competitive solicitors.

Preferred Qualifications

• Prefers 3 years of experience in the drafting of competitive solicitations, the evaluation and management of requests for proposal (RFP's) and invitations for bids (IFB's).
• Prefers 3 years of experience in the preparation and execution of contracts.
• Prefers 1 year of experience conducting procurements in a comprehensive e-procurement system and establishing Business Enterprise Program (BEP) goals for competitive solicitors.
• Prefers 3 years of experience working with laws, rules, and regulations relating to state and/or non-state fiscal procedures.

Conditions of Employment

• Requires ability to pass a background check.
• Requires the ability to engage with Business Enterprise Program (BEP) contractors and subcontractors and support the goals of the BEP program and Fair Contracting Task Force as required, per Executive Order 2018-07.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill®Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions

Work Hours: Monday - Friday 8:30am - 5:00pm
Headquarter Location: 406 E Monroe St, Springfield, Illinois, 62701
Work County: Sangamon
Agency Contact: Fisayo Oyadeyi
Email: [e-mail]
Posting Group: Fiscal, Finance & Procurement; Social Services

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

Revolving Door

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector Generalfor the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

Economic Interest

This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.