Procurement Subcontract Operations Assistant

Clayco; St. Louis (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading construction firm is seeking an Assistant to Subcontract Operations/Procurement. This role involves managing procurement processes, reviewing contracts, and assisting with negotiation and claims resolutions. Ideal candidates possess strong organizational skills and a proactive mindset in a fast-paced environment.

Benefits

Discretionary Annual Bonus

Comprehensive Benefits Package

Qualifications

• Experience in procurement and material supply contracts required.
• Knowledge of construction industry and contracts is a plus.
• Ability to negotiate and resolve procurement-related disputes is crucial.

Responsibilities

• Review, negotiate, and advise on purchase orders and related contracts.
• Assist with procurement claims and resolutions.
• Support contract compliance and related documentation.

Skills

Problem Solving

Collaboration

Proactive Work Ethic

Education

Administrative experience

Tools

AIA software

Job description

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

Assistant to Subcontract Operations/Procurement & Purchase Order Operations for Clayco and its subsidiaries, having experience and knowledge of construction equipment and material procurement, purchase order processes and general procurement related contract matters, including negotiation of purchase order terms and conditions, assistance with resolution of procurement related claims and disputes, and related matters.

Professional aptitude and ability to assist with all matters related to purchase order and procurement matters. The ideal candidate for this position is a team player with procurement experience, proactive, a strong work ethic, willingness to learn, exceptional problem-solving skills and is comfortable working in a fast-paced and dynamic workplace.

The Specifics of the Role

• Reviewing, negotiating and advising business teams on purchase orders and related contracts, including:
• Material supplier contracts warranties, terms and conditions.
• Vendor and service contracts warranties, terms and conditions.
• Required flow down of obligations under related prime contracts and/or subcontracts.
• Experience and familiarity with construction prime contracts and the flow down of obligations to material suppliers, vendors and subcontractors.
• Reviewing and negotiating ancillary contracts:
• Credit application terms and conditions.
• Confidentiality and non-disclosure agreements.
• Assisting with any purchase order related claims, meet with project teams and assist with drafting and issuance of notices and related claims investigations, assisting with processing and resolution of disputes, mediations, and / or litigation, including collecting documents, organizing team response to such matters and reviewing and responding to third party subpoenas and discovery requests.
• Assisting with contract compliance related matters as needed.
  

Requirements

• Administrative experience.
• Familiarity with construction and/or design industry.
• General understanding of purchase orders, procurement contracts and subcontracts, including material and equipment supplier contracts.
• Knowledge of process design, a plus.
• Knowledge of AIA software and contract forms a plus.
• Paralegal or strong legal knowledge of construction industry, a plus.
• Motivated, proactive, hardworking, team player with strong collaboration skills.
  

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2024 Best Places to Work – Crain’s Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2024 ENR Midwest – Midwest Contractor (\#1).
• 2024 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2024 ENR Top 100 Green Contractors – Green Contractor (Top 5).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.