Procurement Specialist (SAP)

BayOne Solutions; Palo Alto (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

BayOne Solutions is seeking a detail-oriented Procurement Operations Analyst to manage the end-to-end procurement request process. You will link internal stakeholders with purchasing systems, ensuring accurate entry, tracking, and resolution of PRs and invoices.

Responsibilities include intake management, PR/PO workflow tracking, system receiving, and proactive issue resolution, with ad-hoc procurement support as needed.

Qualifications

• Hands-on experience navigating and processing transactions in SAP S/4 HANA Cloud.
• Strong proficiency in Google Workspace (Forms and Sheets) for data tracking.
• Solid understanding of cost accounting elements and procure-to-pay (P2P) workflows.
• Excellent communication skills with ownership mindset for following up on bottlenecks.

Responsibilities

• Intake Management: Manage procurement intake process and status dashboards using Google Forms/Sheets.
• Requisition Processing: Generate accurate PRs in SAP S/4 HANA Cloud with proper cost elements.
• Workflow Tracking: Monitor PR and PO approval cycles and follow up with stakeholders.
• System Receiving: Post Goods Receipts and Service Entry Sheets as required.
• Issue Resolution: Serve as the primary contact for procurement/invoice inquiries and resolve issues.
• Ad-Hoc Support: Perform additional procurement/administrative tasks as assigned.

Skills

Requisition processing

Cost accounting

P2P workflows

Communication skills

Tools

SAP S/4 HANA Cloud

Google Forms

Google Sheets

Google Workspace

Job description

Role Overview

We are seeking a detail-oriented Procurement Operations Analyst to manage and streamline our end-to-end procurement request process. In this role, you will act as the vital link between internal stakeholders and our purchasing systems, ensuring the accurate entry, tracking, and resolution of purchase requisitions and invoices.

Key Responsibilities

• Intake Management: Manage and maintain the procurement intake process and associated status tracking dashboards using Google Forms and Google Sheets.


• Requisition Processing: Generate accurate Purchase Requisitions (PRs) in SAP S/4 HANA Cloud, ensuring precise assignment of cost accounting elements (Cost Centers, GL codes, WBS).


• Workflow Tracking: Monitor PR and Purchase Order (PO) approval cycles, proactively following up with stakeholders and approvers to ensure timely processing.


• System Receiving: Post Goods Receipts (GR) and Service Entry Sheets (SES) within the system as required.


• Issue Resolution: Serve as the primary point of contact for procurement and invoice status inquiries, actively investigating and resolving open issues.


• Ad-Hoc Support: Perform additional procurement and administrative tasks as assigned.

Preferred Qualifications

• Hands-on experience navigating and processing transactions in SAP S/4 HANA Cloud.


• Strong proficiency in Google Workspace (specifically Forms and Sheets) for data tracking.


• Solid foundational understanding of cost accounting elements and procure-to-pay (P2P) workflows.


• Excellent communication skills with an ownership mindset for following up on bottlenecks.