Procurement Specialist - Nonprofit Real Estate (Yardi)

Phipps; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Phipps Houses is seeking a Purchasing Agent to manage procurement for its services division and affiliates. The role requires at least five years of procurement experience, familiarity with Yardi, and strong Excel/Word skills.

You'll prepare bids, negotiate terms, and maintain vendor relations across multiple sites. The successful candidate will handle supplier research, invoicing reconciliations, and respond to internal inquiries while supporting a fast-paced environment in New York.

Qualifications

• B.A. and/or 5 yrs procurement experience required.
• Experience with Yardi preferred.
• Must have experience with Microsoft Excel, Word and etc.
• Good Organizational and interpersonal skills.
• Must be able to multi-task in a fast-paced environment.
• Take on additional or special responsibilities as required, such as processing requests for services, repairs, and products.

Responsibilities

• Prepare and send out RFPs/RFQs for leasing agreements and commodity pricing agreements.
• Purchase office and related supplies including toner, paper, and equipment.
• Conduct vendor research and maintain the vendor database.
• Negotiate contract terms and dollar values with vendors.
• Obtain W-9s and submit to Director of Purchasing for processing.
• Coordinate with sites and Area Managers for service information and samples.
• Process invoices and reconcile payments in the system.
• Prepare Cancellation and Award Letters as needed.
• Obtain D&B reports and analyze findings for purchasing decisions.
• Research and solicit new vendors; perform vendor reference checks.
• Respond to emails and phone inquiries relating to Purchasing issues.
• Handle special requests from the Purchasing Director.

Skills

MS Excel

MS Word

Communication

Detail Oriented

Dedicated

Education

High School Diploma or better

Bachelor's degree in Business Administration preferred

Tools

Yardi

Job description

Phipps Houses is seeking a Purchasing Agent to manage procurement for its services division and affiliates. The role requires at least five years of procurement experience, familiarity with Yardi, and strong Excel/Word skills.

You'll prepare bids, negotiate terms, and maintain vendor relations across multiple sites. The successful candidate will handle supplier research, invoicing reconciliations, and respond to internal inquiries while supporting a fast-paced environment in New York.