Procurement Specialist Journeyman

Diaconia; Ohio; On-site; USD 85,000 - 110,000; Full time

Job summary

Diaconia Procurement Specialist (Journeyman) provides administrative and technical support to Contracting Officers in the preparation, management, and closeout of government contracts. Proficiency in procurement systems, independent work, and coordinating with program offices and staff-level stakeholders are required.

The role demands experience with ConWrite, Con-IT, SAM.gov, FPDS-NG, and DFAS, plus strong problem-solving abilities and effective communication across teams.

Qualifications

• BA/BS degree with ten years of relevant experience including three years in the DoD.
• Ten years of experience in project assistance, administrative support, or similar roles across public, military, nonprofit, or private sectors.
• Fifteen years of directly related experience with appropriate certifications as defined in functionally aligned job descriptions, including five years in the DoD.

Responsibilities

• Assist Contracting Officers with preparation of contracts, modifications, and acquisition documentation.
• Distribute and maintain contract documentation per regulations.
• Provide database management and support in government procurement systems.
• Support contract closeout activities and ensure proper documentation.
• Collect and compile data for audits, reports, and requests.
• Coordinate with other government agencies and DFAS.
• Create, retrieve, and manage contracting reports.
• Produce and maintain copies of acquisition and contract documentation.
• Prepare source selection materials for weapon system contractor acquisitions.
• Track and monitor contract milestones to ensure timely execution.

Skills

Attention to detail

Organizational skills

Independent work

Coordination across offices

Strong analytical problem solving

Effective communication

Education

BA/BS degree plus 10 years exp including 3 DoD

10 years project/admin support exp

15 years related exp with 5 DoD

Tools

ConWrite

Con-IT

SAM.gov/FPDS-NG

EDA

DFAS

Air Force Data Services

Job description

Description

Position Overview

The Procurement Specialist (Journeyman) provides administrative and technical support to Contracting Officers (COs) in the preparation, management, and closeout of government contracts. This role requires proficiency in procurement systems, the ability to work independently, and strong coordination skills across program offices and staff-level stakeholders.

Key Responsibilities

• Assist Contracting Officers (COs) with the preparation of contracts, modifications, and acquisition documentation
• Distribute and maintain contract documentation in accordance with applicable regulations
• Provide database management and support using government procurement systems
• Support contract closeout activities and ensure proper documentation is completed
• Collect and compile data for audits, reports, and other official requests
• Coordinate with other Government agencies and the Defense Finance and Accounting Service (DFAS)
• Create, retrieve, and manage contracting reports
• Produce and maintain copies of acquisition and contract documentation
• Prepare source selection materials for weapon system contractor acquisitions
• Track and monitor contract milestones to ensure timely execution

Systems & Tools

The Procurement Specialist is expected to work with and maintain proficiency in the following systems, including but not limited to:

• Contract Writing System (ConWrite)
• Con-IT
• FedBizOpps (or SAM.gov)
• Electronic Document Access (EDA)
• Federal Procurement Data System – Next Generation (FPDS-NG)
• Air Force Data Services

Additional training may be required for other commercial or specialized applications.

Requirements

Journeyman-Level Requirements

The Procurement Specialist (Journeyman) shall possess the knowledge, experience, and demonstrated ability to perform tasks related to their technical or professional discipline. This includes:

• Ability to work independently and apply proper procedures and processes within their area of expertise
• Strong problem-solving and troubleshooting skills to develop effective solutions within established program or project guidelines
• Experience interfacing with Program Offices and Staff-Level Support personnel

Education & Experience Requirements

Functionally Aligned (Minimum Recommended)

• BA/BS degree and ten (10) years of experience in the relevant technical/professional discipline, including three (3) years in the DoD
  OR
• Ten (10) years of experience in project assistance, administrative support, or similar roles across public, military, nonprofit, or private sectors
  OR
• Fifteen (15) years of directly related experience with appropriate certifications as defined in functionally aligned job descriptions, including five (5) years in the DoD

Skills & Competencies

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines
• Proficiency in government procurement systems and databases
• Effective communication and coordination across stakeholders
• Ability to work independently with minimal supervision
• Strong analytical and problem-solving capabilities