Procurement Specialist III

Blue Alliance; Phoenix (AZ); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

401K Retirement with company match

Excellent medical, vision, and dental

Job summary

Blue Alliance is seeking a Procurement Specialist III to manage end-to-end procurement for goods and services. You will source suppliers, issue quotes, track orders, and ensure contracts align with policy and timelines.

Responsibilities include supplier performance monitoring, PO management, and cross-functional collaboration with Operations and AP to optimize spend and risk. Hybrid Phoenix-based role with strong teamwork expectations.

Qualifications

• 3+ years in procurement, purchasing, or related operations.
• Strong spend data interpretation and actionable insights.
• Experience with ERP or procurement systems and Excel.
• Clear written and verbal communication; ability to manage priorities.

Responsibilities

• Sourcing & supplier management: market research, vendor analysis, strategic sourcing.
• Develop and execute quotes with cross-functional partners.
• Track supplier KPIs for quality, delivery, and cost compliance.
• Purchase order management: create, process, track, and reconcile orders.
• Ensure alignment with budgets and approvals; monitor open POs.
• Contract administration: assist review, negotiation, and formalities.
• Cross-functional collaboration with Operations and business units.

Skills

Procurement

ERP systems

Microsoft Excel

Analytical skills

Communication

Multitasking

Education

Associate's or Bachelor's in Supply Chain/Business/Finance

Tools

ERP software

Job description

About The Role

The Procurement Specialist III is responsible for the acquisition of goods and services for the Company, ensuring they are obtained at the best value while meeting quality, cost, and timeline requirements.

Description

Procurement Specialist III

Location: Hybrid / Phoenix

About The Role

The Procurement Specialist III is responsible for the acquisition of goods and services for the Company, ensuring they are obtained at the best value while meeting quality, cost, and timeline requirements. This role supports the end-to-end procurement lifecycle, from sourcing and supplier evaluation through purchase order management and contract compliance. The Procurement Specialist III helps the organization obtain goods and services at the best value while managing risk and building strong supplier relationships.

Key Responsibilities

Sourcing & Supplier Management

• Conduct market research and supplier analysis to identify qualified vendors and support strategic sourcing initiatives.
• Develop and execute quotes, partnering with Client Success and Operations as needed.
• Support supplier performance management by tracking KPIs such as quality, delivery, and cost compliance.

Purchase Order Management

• Create, process, and track purchase orders in the ERP system.
• Ensure purchase orders are accurate and aligned with approved requisitions and budgets.
• Monitor open purchase orders and expedite deliveries as needed.
• Resolve discrepancies between purchase orders, receipts, and invoices in collaboration with the Accounts Payable team.
• Ensure all purchases comply with company procurement policies and approval workflows.

Contract Administration

• Assist in the review, negotiation, and administration of supplier contracts and agreements.
• Escalate contract risks or compliance issues to the appropriate stakeholders.

Cross-Functional Collaboration

• Partner with Operations and business unit stakeholders to align procurement activity with organizational needs and budgets.
• Assist in developing and communicating procurement policies, procedures, and best practices across the organization.

Work Environment & Schedule

• The position may be in-office, hybrid, or fully remote depending on regional team structure and business needs.
• In-office or hybrid arrangements are preferred where possible.
• A professional work environment with reliable high-speed internet is required for video conferencing, screen sharing, and continuous access to company systems.
• Normal work hours are 8:00 AM-5:00 PM MST/PST.
• Occasional after-hours work may be needed.
• Light travel may be required.

Required Qualifications

• 3+ years of experience in procurement, purchasing, supply chain, or a related operations role.
• Strong analytical skills with the ability to interpret spend data and present actionable insights.
• Experience with ERP or procurement systems.
• Proficiency in Microsoft Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities.

Preferred Qualifications

• Knowledge of contract terms and basic negotiation principles.
• Associate's or bachelor’s degree in Supply Chain Management, Business, Finance, or a related field.

Compliance & Regulatory Certifications

The role supports regulated client environments and includes responsibility for ensuring that team members assigned to those environments hold and maintain required certifications.

Familiarity With The Following Compliance Frameworks Is Expected

• CJIS Security Awareness Certification
• CMMC (Cybersecurity Maturity Model Certification)

Willingness to obtain and maintain required compliance certifications is expected. Certification requirements may evolve as the company's client portfolio expands into additional regulated industries.

What Success Looks Like

Lead with Ownership Take ownership of procurement tasks—including purchase order creation, vendor onboarding, contract tracking, and supplier follow-up—and see them through to completion. Proactively work with Accounts Payable to resolve discrepancies and consistently follow procurement policies and approval workflows. Aligned Partnership Work cooperatively with Operations, business unit stakeholders, and Accounts Payable. Communicate clearly with vendors regarding order status, delivery expectations, and compliance requirements. You Win, We Win Keep internal stakeholders informed about order status, supplier performance, and potential delays. Look for practical ways to streamline purchasing and share supplier insights or spend data that support better decisions. Elevated Standards Maintain accuracy in purchase order entry, vendor records, and contract milestone tracking. Identify process gaps and recurring issues and contribute to improving procurement procedures and best practices. Relentless Curiosity Ask questions about vendor selection, sourcing approaches, and procurement workflows. Stay engaged with developments in procurement tools and supplier markets and bring relevant observations back to the team.

Why Join LayerCake?

LayerCake, a Blue Alliance company, is a trusted managed services provider (MSP) supporting manufacturing, logistics, and municipal organizations with critical IT operations. Since 2008, we've helped clients make smart, high-impact technology investments, backed by consistent, expert support from teams they know and trust. Our pod-based staffing model ensures clients receive reliable service from people who understand their environment. It's a personalized approach that delivers long-term value and measurable outcomes. We've always believed small businesses deserve enterprise-level solutions, and that belief starts with our team. We hire for passion and cultural fit, then invest in growth. As a fully remote company from the start, we've built a strong, connected culture where people support each other, stay accountable, and thrive together.

Benefits

• 9 paid holidays; 6 mandated holidays, 3 floating holidays
• 401K Retirement with matching contributions
• Excellent medical, vision, and dental insurance
• Life insurance and disability insurance
• Unlimited weeks PTO
• Eligible for PTO, 401k, benefits, you are a full-time employee

Top Reasons our Employees Love Being Part of the Blue Alliance Family:

• Entrepreneurial Culture
• Fast-paced Flow, with a Variety of Projects
• Collaborative Work Environment
• Training & Certifications
• Career Growth Opportunities