Procurement Specialist II – End-to-End Purchasing

UTMB Health; Webster (TX); Hybrid; USD 55,000 - 75,000; Full time

Job summary

UTMB Health is seeking a Buyer II to manage end-to-end procurement for routine and mid-complexity goods and services. The role includes engaging vendors, processing POs, ensuring compliance, and supporting internal customers with timely order fulfillment.

The position emphasizes adherence to UTMB, State of Texas, and Federal procurement rules, with a focus on maintaining accurate records and collaborating across departments to meet procurement needs.

Qualifications

• Bachelor’s degree in Business, Finance, Health Care Administration, Supply Chain, or a relevant field.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Review and process customer requisitions for routine purchase requirements, ensuring compliance with procurement policies and procedures.
• Issue and dispatch accurate and timely purchase orders to vendors through the purchasing system.
• Handle purchase order revisions, including updates to quantity, pricing, or delivery terms.
• Maintain accurate procurement records and update purchase order statuses in the procurement system.
• Coordinate approval routing for requisitions and purchase orders requiring additional stakeholder involvement.
• Prepare and process purchase orders using approved templates and ensure all necessary documentation is included.
• Actively engage in purchasing activities that support HUBs.
• Ensure compliance with UTMB, State of Texas, and Federal procurement rules and regulations.
• Monitor vendor and customer performance for adherence to purchasing policies, providing feedback or escalation as needed.
• Develop strong working relationships with internal customers to proactively identify and support their procurement needs.
• Communicate clearly with internal and external stakeholders regarding order fulfillment status, policies, and responsibilities.
• Ensure that procurement documents are properly organized, filed, and archived in accordance with policy.
• Work closely with departments to troubleshoot and resolve order issues; provide consultation on preventive practices.
• Maintain and report purchasing service area metrics and outcomes.
• Serve as a key liaison among the institution, departments, and vendors on purchase order-related matters.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Skills

Vendor communication

PO management

Compliance awareness

Microsoft Excel

Data analysis

Attention to detail

Education

Bachelor’s degree in Business/Finance/Healthcare Administration/Supply Chain

Tools

Oracle

PeopleSoft

Job description

UTMB Health is seeking a Buyer II to manage end-to-end procurement for routine and mid-complexity goods and services. The role includes engaging vendors, processing POs, ensuring compliance, and supporting internal customers with timely order fulfillment.

The position emphasizes adherence to UTMB, State of Texas, and Federal procurement rules, with a focus on maintaining accurate records and collaborating across departments to meet procurement needs.