Procurement Specialist II / 61015670

State of South Carolina; Columbia (SC); On-site; USD 50,000 - 70,000; Full time

Job summary

The South Carolina Department of Social Services seeks a Procurement Specialist II to manage procurement duties and ensure compliance with state codes. This role involves maintaining logs, processing requisitions, and facilitating vendor relations. A strong candidate will have a high school diploma and relevant experience, with a commitment to securing the well-being of South Carolina's communities.

Benefits

Health, Dental, Vision Insurance for Family

15 days annual leave

15 days sick leave

13 paid holidays

Paid Parental Leave

State Retirement Plan

Qualifications

• 2 years of procurement or supply management experience preferred.
• Manual dexterity for writing and using a calculator/PC required.
• Ability to comprehend written material and communicate clearly.

Responsibilities

• Procures a variety of goods and services as assigned by the Purchasing Director.
• Ensures timely processing of requisitions and compliance with procurement codes.
• Maintains Purchase Requisition Log and assists in procurement issues.

Skills

Procurement Management

Vendor Relations

Compliance Ensuring

Data Management

Education

High School Diploma

Bachelor's Degree (substitutable)

Certification as CPPB, CPPO, or CPM

Tools

SCEIS SRM

SharePoint

Job description

Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina's children, families, and vulnerable adults? If so, the SC Department of Social Services has the right job opportunity for you!
Job Duties:

• The Procurement Specialist II procures a variety of goods and services as assigned by the Purchasing Director.

• Ensures timely processing of requisitions to create shopping carts and purchase orders through SCEIS SRM (Supplier Relationship Manager). Performs complex procurement of goods and services within agency certification as needed. Ensures compliance with the SC Consolidated Procurement Code.

• Works closely with DSS personnel and vendors on special orders to ensure proper specifications are requested and attained. Follows up with requesters and vendors to ensure proper delivery and receipt of goods and services ordered. Assists with answering questions regarding status of requisitions and purchase orders.

• Assists with maintaining the Purchase Requisition Log on SharePoint to ensure all Purchase Requisitions and Budget Requests are appropriately recorded for tracking and reporting purposes. Assists with document management, including filing, retention scheduling, and online tracking and storage. Regularly reviews the OnBase filing system to ensure accurate and consistent filing.

• Provides DSS staff with help resolving SCEIS procurement issues. Assists with training DSS staff on the proper use and submission of the agency's procurement/purchasing forms (DSS Forms 1402, 1405, 1870, 2000, etc.).

• Assists with managing DSS small purchase contracts (Small Moves, Car Wash, etc.) and SC state term contracts: Office Supplies & Paper, Mail Equipment (postage meters), Records Conversion, Storage, and Destruction (shred services), Managed Print Services, etc. as needed.

• Understands and exercises data security and confidentiality in the transfer, disclosure and management of all client and employee personal information.

• Performs Red Cross shelter duty or other emergency shelter duty or services as directed.

A High School Diploma and two (2) years of procurement or supply management experience.

A Bachelor's Degree may be substituted for required work experience

A certification as a Certified Professional Public Buyer (CPPB), Certified Professional Public Officer (CPPO), or Certified Purchasing Manager (CPM) may substitute for one year qualifying experience.

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must have a valid driver's license. Equipment operated includes calculator and PC. Must have good vision, manual dexterity for writing and using calculator and PC; ability to speak clearly and concisely; ability to comprehend written material; minimal lifting 25 lbs.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exception benefits package that includes:

• Health, Dental, Vison, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION: Procurement & Contracts / Richland County