Procurement Specialist

United-States-Courts; Washington (District of Columbia); On-site; USD 56,000 - 78,000; Full time

Job summary

United States Courts is seeking a Procurement Specialist to manage purchases of materials, equipment, and services in accordance with judiciary procurement policies and internal controls. The role coordinates supplier sourcing, processes purchase orders, maintains vendor relationships, tracks deliveries, and ensures complete documentation of all procurement activities to support court operations.

The ideal candidate has knowledge of automated procurement systems and the ability to work

Qualifications

• Knowledge of and experience using automated financial management and procurement systems.
• Proficiency in procurement record-keeping and preparing procurement documents.
• Ability to work independently with prioritization while collaborating in a team.

Responsibilities

• Coordinate the purchase of goods and services to support court operations.
• Process purchase orders, track deliveries, and maintain vendor relationships.
• Ensure proper documentation and compliance with judiciary procurement policies.

Skills

Analytical thinking

Time management

Team collaboration

Independent work

Education

Bachelor's degree in accounting, finance, or business administration

Graduate study in accounting/finance (preferred)

Tools

SharePoint Online

Microsoft Office 365

Adobe Acrobat

Procurement systems (automation)

Job description

The Procurement Specialist performs procurement activities related to ensuring that the court is supplied with materials, equipment, and services required to function efficiently. The position coordinates the purchase of goods and services in compliance with judiciary procurement policies, procedures, and approved internal controls. The incumbent processes purchase orders, maintains vendor relationships, tracks deliveries, and ensures proper documentation of all procurement activities.

Specialized Experience

• CL 25 ($56,478 - $70,623): Entry-level position. Candidates must possess at least one (1) year of specialized experience that provided the opportunity to acquire knowledge of rules, regulations, and terminology in at least one but preferably two or more of the functional areas of procurement management such as supplier sourcing, contract management, purchase order management, and vendor relations management. Alternatively, candidates may qualify by completing a bachelor\'s degree in accounting, finance, business administration, or other related field from an accredited college or university and superior academic achievement as listed below.
• CL 26 ($62,212 - $77,771): Candidates must possess at least two (2) years of progressively responsible specialized experience that provided knowledge of rules, regulations, and terminology in at least one but preferably two or more of the functional areas of procurement management supplier sourcing, contract management, purchase order management, and vendor relations management. One year of specialized experience may be substituted by a bachelor\'s degree in accounting, finance, business administration, or a related field from an accredited college or university and superior academic achievement as listed below.
  • Superior Academic Achievement
  • An overall "B" grade point average equaling 2.90 or better of a possible 4.0; AND/OR
  • Standing in the upper third of the class; AND/OR
  • "3.5" average or better in the major field of study, such as in accounting, finance, business administration, or a related field that would prepare a candidate well to perform in this position; AND/OR
  • Election to membership in Phi Beta Kappa, Sigma XI, or one of the National Honorary Scholastic Societies meeting the minimum requirements of the Association of College Honor Societies, other than Freshman Honor Societies.
• Completion of one academic year (18 semester or 27 quarter hours) of graduate study at an accredited college or university. A degree program in accounting, finance, business administration, or a related field is preferred.

Required Competencies

• Knowledge of and experience using automated financial management and procurement systems
• Demonstrated proficiency in procurement record-keeping, completing procurement forms, preparing procurement documents (e.g., requests for information, requests for quotation, requests for proposal, and statements of work) and proposal evaluation
• Ability to work independently and to set priorities across multiple assignments, as well as to work cooperatively in a team environment
• Knowledge of and experience with SharePoint Online, Microsoft Office 365, and Adobe Acrobat

Preferred Qualifications

• A bachelor\'s degree from an accredited college or university in accounting, finance, or related field
• Prior experience in federal judiciary or government procurement operations
• Familiarity with federal judiciary procurement systems and procedures
• Knowledge of federal appropriations law and practices