Procurement Specialist

KSB US; Richmond (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

KSB US in Richmond, VA is seeking a Procurement Specialist to manage purchase requests and orders, coordinating with factories and suppliers to ensure timely delivery. The role emphasizes accuracy, stock optimization and ERP-related tasks in a fast-paced environment.

The candidate should have a high school diploma, with a college or technical degree preferred, and at least two years of relevant experience. Strong communication and analytical skills are essential.

Qualifications

• Proficient in purchasing, sourcing and fulfillment management.
• Experience with ERP systems and related procurement processes.
• Excellent time-management and multitasking abilities.

Responsibilities

• Respond promptly to purchase requests and process orders.
• Place and process purchase orders accurately per guidelines.
• Track orders and communicate delivery timing within SLAs.
• Coordinate with factories and vendors to ensure timely procurement.
• Maintain internal interfaces with accurate information for requisitioners.
• Help optimize stock levels to meet internal and external needs.
• Support in maintaining Item Master records and ERP usage.
• Maintain procurement files for effective information access.
• Assist in measuring supplier performance.
• Provide backup support to other supply chain staff.

Skills

Purchasing

Time management

Vendor negotiation

ERP familiarity

Microsoft Office

Analytical skills

Education

High School diploma

College or technical degree

Tools

ERP system

Microsoft Office Suite

Job description

KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services,industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB’s research and development activities forms the basis for the company’s success.

People. Passion. Performance. It is these three success factors that make KSB the company it is today.

At KSB, we recognise that it is people who actually make the difference – the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.

Position Title: Procurement Specialist

Reports To: Senior Manager, Sourcing

Position Summary

A Procurement Specialist is a well-organized and detail orientated individual, able to manage time effectively in a fast paced environment and continuously demonstrates self-sufficiency in performing the responsibilities of the role. The position requires multitasking with the customer order managers, KSB factories and external suppliers, inventory control and shop personnel, and other internal customers. The primary function of the role is ordering goods and services in adherence to the requirements outlined in purchase requisitions and other such administrative purchases.

Tasks / Responsibilities

• Respond promptly in adherence to parameters for processing of purchase requests.
• Place and process purchase orders timely and accurately, as specified in procedural guidelines.
• Effectively process required information to facilitate timely delivery, within targeted parameters.
• Track orders and effectively communicate delivery timing to requisitioners, as per service level agreements.
• Maintain effective internal customer interface with compliant (timely and accurate) information conveyance.
• Work with KSB factories and external vendors to provide qualifying materials/services within timelines.
• Work to optimize stock levels to fulfill internal and external customer needs.
• Assist in the maintenance of Item Master records and participate in implementation and operation of ERP.
• Maintain complete and accurate procurement and order processing files to aid and facilitate effective information availability.
• Assist in the ongoing measurement of supplier performance.
• Provide backup for other supply chain specialists and department resources.
• Other duties as specifically assigned.

Knowledge, Skills And Abilities

• Purchasing – buying, sourcing, and fulfillment management.
• Effective Project Management - including managing deadlines, identifying stakeholders, understanding, communicating and achieving goals.
• Time management –Effectively prioritizes tasks and manages multiple projects simultaneously.
• Active Learning – Learns quickly and independently on the job; resourceful and proactive problem solver.
• Deductive Reasoning – Applies general rules to specific problems; produces sensible answers.
• Information recall - Understands the significance of new information for current and future needs.
• Intuition - Identifies and addresses potential problems before they become issues.
• Quality & Productivity – Produces work at a fast rate and with high accuracy and thoroughness, taking responsibility if mistakes occur.
• Proficient with Microsoft Office Suite. Effectively utilizes ERP system.
• Strong analytical skills and systematic approach in overcoming impediments.
• Effectively negotiates with internal and external vendors, as well as internal and external counterparts.

Education / Experience

High School diploma required. College or technical degree, preferred. Minimum of two years of relevant experience required.

EOE/M/F/D/V Drug Free Environment

KSB Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

KSB makes hiring decisions based solely on qualifications, merit, and business needs at the time.

We value employees who take the initiative and are committed to our company; Employees who take responsibility and for whom business success is the focus of their actions. In return, we offer fair framework conditions for collective wages and pensions, flexible working time models, individual training opportunities and the best career prospects.