Procurement Specialist

Core Group; Newport News (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Core Group in Newport News, VA seeks a highly skilled Procurement Specialist to support manufacturing programs through timely sourcing, purchasing, and delivery in a lean environment. The role requires hands-on experience with industrial procurement and the ability to work independently with meticulous documentation.

U.S. citizenship is required for DoD contract work, and the position is on-site with flexibility to visit multiple locations as needed.

Qualifications

• 5–10 years of procurement experience in manufacturing, industrial, marine, defense, or construction environments.
• Experience buying both catalog/COTS components and custom fabricated parts, with ability to read mechanical drawings.
• Prior experience with QuickBooks is highly preferred as the primary purchasing system.
• Ability to work in a lean, manual supply chain without ERP, sourcing from Excel-based BOMs.
• Strong organizational skills and disciplined follow-through to manage high volumes of purchase orders.
• Familiarity with electrical, electronic, or mechanical components and industrial supplier networks is beneficial.

Responsibilities

• Obtain competitive quotations from suppliers, identifying alternative sources.
• Prepare and issue purchase orders in QuickBooks, confirming acknowledgments and delivery commitments.
• Source catalog/COTS components and custom parts, including reading mechanical drawings.
• Maintain active follow-up on open purchase orders and communicate delays.
• Identify early signs of delivery risks and develop recovery plans.
• Reconcile open purchase orders in QuickBooks against the Excel BOM.
• Coordinate inbound shipment receipts and ensure proper PO closeout.
• Communicate with suppliers regarding delivery schedule changes, shortages, damages, and returns.
• Maintain purchase order records and supplier documentation in ISO-compliant manner.
• Support procurement process improvements and participate in weekly coordination meetings.

Skills

Procurement

Supplier management

Reading mechanical drawings

QuickBooks

Excel BOMs

Tools

QuickBooks

Excel

Job description

Job Summary

We are seeking a highly skilled Procurement Specialist to join our team and support manufacturing programs through efficient procurement execution. This role is vital in ensuring timely sourcing, purchasing, and delivery of materials in a lean, manual supply chain environment. The ideal candidate will bring hands-on experience in industrial or manufacturing procurement, with the ability to operate independently and maintain rigorous documentation standards.

Responsibilities

• Obtain competitive quotations from established and new suppliers, identifying alternative sources when necessary.
• Prepare and issue purchase orders in QuickBooks, confirming order acknowledgments and delivery commitments.
• Source both catalog/COTS components and custom fabricated parts, including reading basic mechanical drawings for communication with fabrication suppliers.
• Maintain active follow-up on open purchase orders, including supplier confirmation, mid-lead-time check-ins, and proactive communication of potential delays.
• Identify early signs of delivery risks and develop recovery plans in collaboration with the Supply Chain Specialist.
• Reconcile open purchase orders in QuickBooks against the Excel BOM, ensuring alignment on quantities, part numbers, and revisions.
• Coordinate inbound shipment receipts, resolve discrepancies, and ensure proper PO closeout.
• Communicate with suppliers regarding delivery schedule changes, shortages, damages, and returns, escalating issues as needed.
• Maintain accurate purchase order records and supplier documentation in compliance with ISO standards.
• Support procurement process improvements and participate in weekly coordination meetings.

Requirements

• 5-10 years of procurement experience in manufacturing, industrial, marine, defense, or construction environments.
• Proven ability to buy both catalog/COTS components and custom fabricated parts, with comfort reading mechanical drawings.
• Prior experience with QuickBooks is highly preferred, as it is the primary purchasing system.
• Ability to work effectively in a lean, manual supply chain environment without ERP support, managing procurement from Excel-based BOMs.
• Strong organizational skills and disciplined follow-through to manage high volumes of purchase orders across multiple projects.
• Familiarity with electrical, electronic, or mechanical components and industrial supplier networks is advantageous.
• Excellent communication skills, with the ability to follow up professionally and assertively with suppliers.
• Self-directed, proactive, and capable of working in a small-team environment with limited support.
• U.S. Citizenship is required due to DoD contract work.
• On-site presence in Newport News, VA, with flexibility to visit multiple locations as needed.