Procurement Specialist

United States Courts; Maine; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Thrift Savings Plan (401k)

Telework flexibility

Paid vacation

Job summary

United States Courts in Maine recruits a Procurement Specialist to oversee purchasing, contracts, and supplier management for court units. You will ensure funds availability, maintain records, and coordinate purchases under policy guidelines.

The role includes occasional travel to Portland and requires completion of Procurement Training and Certification Programs after hire. A High School Diploma with related experience is required.

Qualifications

• High School Diploma and at least one year of specialized experience equivalent to work at CL-24 level.
• One year of specialized experience involving clerical procedures, rules, and automated software for word processing, data entry or report generation.

Responsibilities

• Procure supplies, equipment, services, and furnishings from government and non-government sources via new contracts, competitive bids, or existing contracts.
• Plan and coordinate time and delivery of purchases.
• Assess requests for goods and services for compliance and fund availability; reconciling accounts and maintaining spreadsheets.
• Maintain purchasing records and monitor purchase orders; use JIFMS for tracking.
• Identify vendors and update inventory; process invoices and payment requests.
• Travel to Portland division as needed.
• All other duties as assigned.

Skills

Procurement

Bid process

Contracts

Data entry

Spreadsheets

Inventory

Vendor management

Word processing

Education

High School Diploma

Tools

JIFMS

Excel

Word

Database management

Job description

Overview of the Position Procurement Specialists perform and coordinate administrative, technical, and professional work related to ensuring that court units within the District of Maine are supplied with the materials, equipment, and services required to function optimally, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls. Procurement Specialists purchase supplies, equipment, and furnishings within a set dollar amount. In addition, they maintain service contracts. Upon hire, employee must complete the Procurement Training and Contracting Officer Certification Program. A Procurement Specialist reports to a supervisor or manager.

• Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids or existing government contracts. Plan and coordinate time and delivery of purchases.
• Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds. Review accounting records of each functional allotment and reconcile accounts. Ensure that accounts have funds available for items being purchased. Prepare spreadsheets and maintain databases to track certain expenditures.
• Maintains purchasing records and reports; monitors purchase orders to ensure timely completion or deobligation in JIFMS (i.e., specialized accounting software).
• Adhere to the Guide to Judiciary Policy, including Volume 14 (Procurement). Adhere to the court unit’s internal control procedures.
• Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare payment requests. Update the inventory listing of property and conduct inventory reconciliations.
• Some same day and/or overnight travel divisional office in Portland may be required.
• All other duties as assigned.

Qualifications

Education: High School Diploma and at least one year of specialized experience equivalent to work at CL-24 level.

Specialized Experience

CL 25: Entry-level position. Candidates must possess at least one year of specialized experience that involves the regular and recurring application of clerical procedures demonstrating the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in governmental offices, law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

CL 26: Candidates must possess at least two years of progressively responsible, specialized experience that involves the regular and recurring application of clerical procedures demonstrating the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in governmental offices, law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. One year of specialized experience may be substituted by a bachelor’s degree in accounting, finance, business administration, or a related field from an accredited college or university. and superior academic achievement as listed below.

Employee Benefits

The U.S. District Court offers a generous benefits package to full-time, permanent employees, which includes:

• 13 Days Paid Vacation (per year for the first three years)
• 20 Days Paid Vacation (after three years)
• 26 Days Paid Vacation (after fifteen years)
• Medical Insurance
• Optional – Dental and Vision Coverage
• Life Insurance
• Thrift Savings Plan with matching funds (401k & Roth 401k style)
• Participation in Federal Employees Retirement System (FERS-FRAE)
• Health and Dependent Care Reimbursement Programs
• Public Transit Subsidy Program
• Optional - Long-Term Care Insurance
• Employee Assistance Program, which provides free counseling, financial assistance, and basic legal services to all eligible employees
• Telework flexibility in accordance with local policy.

Notice to applicant:

• Applicants must be a U.S. citizen or be eligible to work in the United States.
• Employees of the U.S. District Court are “At Will” employees and are required to adhere to a Code of Conduct for Judicial Employees.
• The selected candidate will be subject to a 10-year FBI background check (including references, criminal history, and credit history) as a condition of employment.
• All appointments are subject to mandatory electronic funds transfer for payment of net pay.The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice.

This position will remain open until filled.

The federal Judiciary is an Equal Employment Opportunity employer.