Financial Administrator

United States Courts; Madison (WI); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

FERS Pension

Thrift Savings Plan

Health insurance

Paid holidays

Vacation and sick leave

Job summary

United States Courts is seeking a Financial Administrator to independently manage financial, accounting, and procurement activities for the court, ensuring compliance with guidelines and internal controls.

You will formulate policies, maintain accounting records, oversee payables/receivables, and prepare diverse reports. The role also involves procurement planning and assisting in the Clerk's Office annual budget, with a focus on accuracy and accountability.

Qualifications

• High school graduation or equivalent required.
• Bachelor's degree from an accredited college or university is preferred.
• Two years of specialized experience plus two years of generalized experience required; education above high school may substitute for general experience.

Responsibilities

• Formulate, evaluate, and implement policies related to financial and procurement operations for the court.
• Maintain, reconcile, and analyze accounting records and subsidiary ledgers.
• Review accounts payable/receivable and ensure accuracy of monies received and disbursed.
• Prepare and analyze regular and non-standard financial reports for court units and agencies.
• Design and maintain spreadsheet formats and programs for financial analysis.
• Procure equipment and services from governmental/non-governmental sources, adhering to procurement regulations.
• Assist in development of Clerk's Office annual budget and forecast operating needs.

Skills

Financial management

Budgeting

Accounting

Procurement

Policy development

Education

High school diploma or GED

Bachelor's degree preferred

Job description

Overview of the Position As the Financial Administrator, you will independently perform and coordinate the financial, accounting, and procurement activities of the court, including ensuring compliance with appropriate guidelines, policies and internal controls.

Summary of Representative Duties and Responsibilities:

• Formulate, evaluate, and implement policies, procedures, and protocols related to financial and procurement operations and execution within the court.
• Maintain, reconcile, and analyze accounting records, consisting of a cash receipts journal, registry fund, and deposit fund, as well as subsidiary ledgers for allotments and other fiscal records.
• Review and/or perform accounts payable and accounts receivable duties and have responsibility for the accuracy and accountability of monies received and disbursed by the court.
• Prepare, update, examine, and analyze a variety of regular and non-standard reports as requested by any court unit, Administrative Office, U.S. Treasury, financial institutions, or other organizations/agencies.
• Design, develop, and maintain spreadsheet formats and programs for analyzing financial information for the court.
• Procure equipment, furniture, durable goods, information technology items, miscellaneous supplies and services from governmental and non-governmental sources adhering to required procurement regulations, including a competitive bidding process, when required, or existing, authorized governmental contracts.
• Assists in the development of the Clerk's Office annual budget. Forecasts operating needs and operating costs required for court operation. Participates in procurement planning activities.

Qualifications

Educational Requirements

• High school graduation or equivalent required. Completion of a bachelor's degree from an accredited college or university is preferred.

Minimum Qualifications and/or Educational Requirements

For CL 27, the applicant must have a minimum of two years of specialized experience in addition to two years of generalized experience. General experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Education above high school may be substituted for general experience.

Specialized experience is progressively responsible experience in at least one but preferably two or more of the functional areas of financial management and administration such as budgeting, accounting, auditing or financial reporting that provides knowledge of rules, regulations and terminology of financial administration.

Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title office, and corporate headquarters or human resources/payroll operations. Education may not be substituted for the specialized experience.

Employee Benefits

Pay is only part of the generous total compensation package you will receive while working for us. We offer employees a diverse group of benefit programs and family friendly flexibilities to meet the needs of you and your family. Benefits include:

• Full-time employees accrue 13 days of paid vacation per year for the first 3 years of employment, 20 days per year with 3 to 14 years of employment, and 26 days per year at the 15-year anniversary. Employees can roll over a maximum of 30 days each year.
• Full-time employees accrue 13 days of paid sick leave annually. Employees can roll over all accrued sick leave each year.
• Participation in the Federal Employee Retirement System (FERS Pension) defined-benefit annuity.
• Optional participation in the Thrift Savings Plan, a defined-contribution retirement savings and investment plan (similar to a private-sector 401k).
• Optional participation in federal health, dental, and vision insurance programs.
• Optional participation in the flexible spending account program for unreimbursed medical, dental, and vision expenses; dependent care expenses; and commuter expenses.
• A minimum of 11 paid holidays per year.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Time-in-service credit for employees of other federal agencies, as well as time for those with prior military service, for determining leave accrual and retirement benefits.

All application information is subject to verification. Appointment to this position is provisional, contingent upon an FBI fingerprint background check. This is considered a high-sensitive position. A ten-year background investigation is required in addition to the fingerprint check. Employees in this position are subject to updated background investigations every five years. Retention depends on a favorable suitability determination. Applicants must be U.S. citizens or eligible to work in the United States. Employees must use Electronic Fund Transfer (ETF) for payroll deposit.

Judiciary employees serve under excepted appointments (not civil service). Excepted appointments are at will and can be terminated with or without cause.

Only applicants who are selected for interviews will be contacted by the court. Applicants selected for interviews must travel at their own expense. Virtual interviews may be considered on a case-by-case basis. The U.S. Bankruptcy Court reserves the right to amend the conditions of this job vacancy announcement, or to withdraw the announcement at any time without prior written or other notice.

The federal Judiciary is an Equal Employment Opportunity employer.