Procurement Specialist

Kennesaw State University; Kennesaw (GA); Sur place; USD 52 000 - 65 000; Plein temps

Résumé du poste

Kennesaw State University is seeking a Procurement Specialist to advise departments on purchasing policies, prepare open market bids, and issue purchase orders for existing contracts. The role ensures BOR/USG policy compliance and effective vendor sourcing.

Responsibilities include reviewing requisitions, developing supply sources, bidding within product lines, evaluating contracts, and monitoring vendor performance.

Qualifications

• Bachelor's Degree from an accredited institution in Business or related field or equivalent combination of education/experience.
• One year of related work experience.
• Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine months of hire.

Responsabilités

• Review and analyze purchase requisitions.
• Investigate and develop sources of supply.
• Evaluate requisitions and initiate bidding processes.
• Review contracts and quotes for appropriateness and cost.
• Prepare and issue RFQs and sole source/brand decisions.
• Monitor vendor performance for contract compliance.
• Maintain documents, files, and records.

Connaissances

Interpersonal skills

Time management

Project management

Communication

Formation

Bachelor's Degree in Business or related field

Advanced degree preferred

Description du poste

Procurement Specialist

Job ID: 304662

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities,rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.

Responsibilities

• 1. Responsible for reviewing and analyzing purchase requisitions
• 2. Investigates and develops sources of supply
• 3. Evaluates requisitions and initiates bidding process within assigned product lines
• 4. Reviews contracts and quotes for appropriateness, timeliness, and cost
• 5. Prepares and issues Request for Quotes and Sole Source/Sole Brand
• 6. Conducts market research and assists with the preparation of Requests for Proposals and/or Requests for Information under the guidance of department leader
• 7. Interprets purchasing policies and procedures to departments and vendors
• 8. Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards
• 9. Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
• 10. Assists with monitoring vendor and supplier performance for compliance with contract requirements
• 11. Maintains manual and electronic documents, files, and records
• 12. Performs purchase order close-out and expedites open and/or blanket purchase orders
• 13. Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable
• 14. Verifies item descriptions and amounts in bids and contracts
• 15. Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services

Required Qualifications

Educational Requirements

Bachelor's Degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience

Required Experience

One (1) year of related work experience

Preferred Qualifications

Additional Preferred Qualifications

Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire

Preferred Educational Qualifications

An advanced degree from an accredited institution of higher education in Business or related field

Preferred Experience

Previous experience in supply chain, materials management and/or purchasing preferred

Proposed Salary

The budgeted salary range is $52,000 - $64,500. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES

• Able to sources and identify vendors
• Able to respond to vendor and/or supplier inquiries and/or questions in a courteous, timely, and informative manner
• Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

• Knowledge of BOR/USG policy requirements and regulations

SKILLS

• Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
• Strong financial and fiscal accountability
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [e-mail].

Other Information

• This is not a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position will not travel

Background Check

• Credit Report
• Standard Enhanced
• Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf