Procurement Specialist

Scalis LLC; Bloomingdale (IL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance (3 UHC plan options)

Dental Insurance (2 plan options)

Vision Insurance

Company-Paid Basic Life and AD&D

Voluntary Supplemental Life Insurance

Voluntary Short-Term Disability

Long-Term Disability

Prescription Home Delivery

Job summary

Korpack, located in the western Chicago suburbs, seeks a detail-oriented procurement specialist to manage day-to-day PO desk tasks, vendor records, and inbound supply-chain communications. You will support price updates, item setup, and ERP data integrity for efficient production runs across two facilities.

The role emphasizes accuracy, data cleanliness, and proactive vendor communication. Training will cover Korpack-specific processes and co-packing requirements.

Qualifications

• 1-3 years in purchasing, inventory, or supply chain coordination.
• Experience working with vendors on quotes, orders, and deliveries.
• Hands-on ERP purchasing experience (Acumatica preferred; other ERPs acceptable).
• Strong Excel skills for lookups, pivots, and data uploads.
• Ability to maintain accurate records and professional written communication.

Responsibilities

• Set up new vendors end to end, including confirming bank details.
• Keep vendor records clean: capabilities, vendor class, contacts and PO email routing.
• Gather specs, units of measure, pack sizes, and ensure correct unit-of-measure conversions.
• Request quotes, specs and lead times from vendors, and collect price lists.
• Support price maintenance by compiling and uploading routine price updates.

Skills

Vendor management

Excel proficiency

ERP experience

Effective communication

Tools

Acumatica

NetSuite

Epicor

SAP Business One

Microsoft Dynamics

Job description

Korpack is a food-grade (SQF) co-packer for leading consumer brands, providing contract packaging, packaging materials and automation in the western Chicago suburbs. We're doubling into 350,000 sq ft across two facilities, Bloomingdale and St. Charles, and investing in the people and systems to run them. Two things define how we work. Efficiency: lines that run to standard, every shift. Accuracy: work orders, inventory and shipments that are right the first time in our ERP (Acumatica). Our customers see their product move work-order by work-order, and we've promised them no delay. If you want a place where your work shows up in the numbers, keep reading.

About the job

About the role

Sourcing & Procurement decides what Korpack buys, from whom and at what cost, and maintains the vendor pricing every Korpack purchase order is built from. This is the department's first new seat. You will own the day-to-day desk: purchase orders, vendor records and setup, and the inbound Supply Chain mailbox, and support the team on vendor quotes and price updates.

What makes this role different

This isn't a typical seat. Most of the job is a high-volume PO desk, including customer-owned materials for our co-packing programs, plus keeping vendor records accurate and running the inbound shared mailbox. If you like clean data and closing loops, this is the job. We'll train you on the Korpack-specific parts.

What you'll do

• Set up new vendors end to end, including a call to a known vendor contact to confirm any new or changed bank details.
• Keep vendor records clean: capabilities, vendor class, contacts and PO email routing, duplicate accounts.
• Gather what's needed to set up new items correctly (specs, units of measure, pack sizes), and check unit-of-measure conversions before they cause receiving or cost errors.
• Request quotes, specs and lead times from vendors, and collect vendor price lists.
• Support price maintenance: gather vendor pricing data, prepare price files, and upload routine price updates on stock items.

Purchase orders & follow-up

• Assist with the co-pack PO desk: create zero-cost POs for customer-owned materials from request to close, with the right site, quantities, receipt tolerance, and lot and expiry references.
• Work with the warehouse so customer-owned and purchased materials are on hand and ready before each production run.
• Assist in replenishment POs for internal-use supplies and production consumables against reorder points across both buildings.
• Work the open-PO book weekly: send every PO the day it is created, confirm ship dates and that the vendor's confirmed price matches the PO, chase past-due lines and close what has been received.

Inbound coordination

• Shared mailbox: vendor and carrier messages, ship notices, packing lists and certificates, routed to the right person the same day.
• Flag inbound shipments that should not be accepted (no PO, wrong item, missing paperwork) before they reach the dock.
• Keep customer and co-packer references consistent (PO numbers, lot, expiry) so every receipt matches its PO.

What you bring

Required

• 1-3 years in purchasing, inventory, or supply chain or master-data coordination, ideally in distribution, manufacturing or packaging.
• Experience working directly with vendors on quotes, order status and deliveries.
• Hands-on ERP purchasing experience: Acumatica preferred; NetSuite, Epicor, SAP Business One, Microsoft Dynamics or similar.
• Strong Excel: lookups, pivot tables, and preparing clean files for system uploads.
• Accuracy at high volume. You finish what you start and leave a clean record behind.
• Clear, professional written communication with vendors, carriers and co-workers.

Nice to have

• Packaging knowledge: corrugated, flexible film, folding cartons and labels, and how they're measured (MSF, rolls, impressions).
• Experience with customer-owned or consigned inventory, lot and expiry tracking, or food-safety paperwork (SQF/GFSI, certificates of analysis).

• Medical Insurance (3 UHC plan options)
• Dental Insurance (2 plan options)
• Vision Insurance
• Company-Paid Basic Life and AD&D Insurance
• Voluntary Supplemental Life Insurance
• Voluntary Short-Term Disability
• Long-Term Disability
• Prescription Home Delivery

Our Commitment to You

At Korpack, customer delight is not just a goal; it’s our way of doing business. We are committed to delivering quality services consistently, on time, and maintaining enduring relationships. Our endeavor is to continually enhance our performance and adhere to the highest statutory and regulatory standards.