Procurement Specialist

Swensonsdriveins; Akron (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

Swensonsdriveins seeks a Procurement Specialist to manage day-to-day purchasing, cost control, and inventory support across multiple restaurant locations, ensuring accuracy and timeliness. The role reports to the Director of Purchasing and requires onsite collaboration in a fast-paced environment, aligning supplier performance, pricing, and data integrity in ERP systems.

You will work with operations, culinary, and finance to support menu consistency, food safety, and profitability through

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• 1-3 years in purchasing, procurement, or supply chain roles.

Responsibilities

• Execute purchasing strategies to optimize costs and quality across food, beverages, perishables, dry goods, packaging, and supplies.
• Issue POs, track orders, resolve discrepancies with deliveries.
• Maintain pricing/product data in purchasing systems.
• Serve as primary contact for vendors on orders, pricing and delivery issues.
• Resolve shortages, substitutions, and invoice discrepancies.
• Monitor supplier performance and build vendor relationships.
• Forecast needs by analyzing market trends and inventory levels.
• Collaborate with operations, culinary, and finance to align purchasing with menus and budgets.
• Ensure compliance with food safety regulations (FDA, USDA).
• Prepare reports on purchasing metrics for leadership review.
• Support inventory management, including cycle counts and audits.
• Assist in new supplier onboarding and cost-reduction projects.

Skills

Relationship skills

Organization & time management

Analytical skills

MS Office / Excel

Procurement/ERP systems

Food safety & supply chain

Communication & collaboration

Multi-unit environment

Education

Bachelor's degree in supply chain or related

Tools

NetSuite

SAP

Excel

Job description

Description

The Procurement Specialist plays a key role in supporting the restaurant company's supply chain by managing day-to-day procurement activities, and ensuring cost-effective, high-quality, and timely deliveries across multiple locations. Reporting directly to the Director of Purchasing, this position focuses on cost control, order accuracy, inventory support, maintaining inventory standards, and collaborating with operations, finance, and culinary teams to support menu consistency, food safety, and profitability. This role requires strong onsite collaboration in a fast-paced environment.

Key Responsibilities

1. Execute purchasing strategies and policies developed by the Director of Purchasing and SVP of Culinary to optimize costs, quality, and supply chain efficiency for food, beverages, perishables, dry goods, packaging, and operational supplies.
2. Issues purchase orders, supports restaurant locations or departments, tracks orders, and resolves discrepancies or issues with deliveries.
3. Maintains accurate pricing and product data in purchasing systems.
4. Serve as the primary contact for vendors and distributors regarding orders, pricing and delivery issues.
5. Resolves shortages substitutions, quality concerns and invoice discrepancies.
6. Monitor supplier performance and elevate issues regarding quality, delivery, or service concerns; build and maintain strong vendor relationships.
7. Analyze market trends, commodity prices (e.g., produce, proteins, dairy), and inventory levels to forecast needs, prevent out of stock items
8. Collaborate closely with restaurant operations, SVP of Culinary, and finance teams to align purchasing with menu requirements, promotions, seasonal changes, and budget goals.
9. Ensure compliance with company policies, food safety regulations (e.g., FDA, USDA)
10. Prepare reports on purchasing metrics (e.g., cost savings, spend analysis, supplier performance) for review by the Director of Purchasing.
11. Support inventory management processes, including cycle counts, audits, reconciliation issues, and coordination with distribution centers or third-party logistics.
12. Assist in special projects, such as new supplier onboarding, cost-reduction initiatives, or system improvements

Skills:

• Strong relationship skills.
• Strong organizational and time management skills.
• Excellent analytical skills for cost analysis, forecasting, and data-driven decisions.
• Proficiency in Microsoft Office (especially Excel) and procurement/ERP systems (e.g., NetSuite, SAP, or similar).
• Knowledge of food safety standards, commodity markets, and supply chain best practices in the restaurant industry.
• Effective communication and interpersonal skills for cross-functional collaboration.
• Ability to work in a fast-paced, multi-unit environment

Requirements

• Must be able to work onsite full-time at the corporate office
• Education: Bachelor's degree in supply chain management, Business Administration, Hospitality Management, or a related field preferred; equivalent experience considered.
• Experience: 1-3 years in purchasing, procurement, or supply chain roles
• Preferred: Experience in foodservice, restaurant chains, hospitality, or multi-unit F&B environments (experience with perishables and high-volume purchasing highly preferred).