Procurement & Sourcing Operations Analyst, Specialist

Vanguard; Malvern (Chester County); Hybrid; USD 85,000 - 125,000; Full time

Job summary

Vanguard in Malvern, PA is seeking an Enterprise Sourcing professional to lead low and medium complexity sourcing transactions, manage supplier relationships, and drive value through process improvements.

The role emphasizes collaboration with business teams, stakeholders, and Legal & Risk, with contract review, negotiations, and adherence to procurement policies in a hybrid work model.

Qualifications

• Three years of experience in sourcing functions.
• Undergraduate degree or equivalent.
• Experience with IT hardware and software is beneficial.
• Experience with Oracle, ERP systems, ServiceNow, Globality, and Sirian.

Responsibilities

• Leads low and medium complexity sourcing transactions based on assessment of business needs.
• Drives engagements through defined sourcing processes, resolving issues and involving stakeholders as needed.
• Interfaces heavily with other Sourcing teams, business owners, and Legal & Risk partners for each transaction.
• Interprets and communicates contract requirements, obligations, and risk exposures to key stakeholders.
• Oversees contract review, approvals, and negotiations. Champions sourcing process compliance and educates key stakeholders about commercial, legal, policy, and other considerations in support of the negotiation process.
• Identifies and executes value creation opportunities through supplier consolidation, demand management, benchmarking, process optimization, and innovation partnerships.
• Ensures supplier and contract data is submitted or entered into management systems and databases.
• Proactively considers and suggests vendor alternatives and contract timelines.
• Supports adherence to procurement policies and procedures.
• Participates in special projects and performs other duties as assigned.

Skills

Relationship building

Stakeholder collaboration

Sourcing transactions

Contract negotiation

Project management

Vendor relationship management

Education

Undergraduate degree

Tools

Oracle

ServiceNow

Globality

ERP systems

Job description

Leads procurement and sourcing operations and serves as key contact to evaluate suppliers and vendors.

You don't need to be a sourcing expert to make an impact.

If you have experience working with suppliers or vendors, supporting technology or business teams, participating in procurement or contracting activities, managing projects, or partnering with a variety of stakeholders, your background could be a great fit for Enterprise Supply Management. This role is ideal for someone who enjoys building relationships, understanding business needs, managing multiple priorities, and working collaboratively across teams.

Core Responsibilities

• Leads low and medium complexity sourcing transactions based on assessment of business needs. Leads and facilitates discussions on relationship, cost, and capabilities with leadership and suppliers.
• Drives engagements through defined sourcing processes, resolving issues and involving stakeholders as needed. Interfaces heavily with other Sourcing teams, business owners, and Legal & Risk partners for each transaction.
• Participates in strategic vendor-related initiatives. Provides relationship and project management expertise. Coordinates multiple stakeholders for input and collaboration for procurement activities.
• Interprets and communicates contract requirements, obligations, and risk exposures to key stakeholders, including sourcing professionals and business leaders.
• Oversees contract review, approvals, and negotiations. Champions sourcing process compliance and educates key stakeholders about commercial, legal, policy, and other considerations in support of the negotiation process.
• Identifies and executes value creation opportunities through supplier consolidation, demand management, benchmarking, process optimization, and innovation partnerships.
• Ensures supplier and contract data is submitted or entered into management systems and databases. Proactively considers and suggests vendor alternatives and contract timelines.
• Supports adherence to procurement policies and procedures.
• Participates in special projects and performs other duties as assigned.

Qualifications

• Three years related work experience in sourcing functions
• Undergraduate degree or equivalent combination of training and experience
• Experience with IT hardware and software is beneficial but not required
• Experience with Oracle, other ERPs, ServiceNow, Globality, Sirian is preferred. We're equally interested in individuals who demonstrate curiosity, ambition, and a passion for learning

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.