Procurement & Purchasing Specialist (Buyer)

fvsu; Fort Valley (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Fort Valley State University is seeking a Materials Management Parapro/Buyer – Cooperative Extension to manage procurement workflows, process purchase orders promptly, and ensure requisition accuracy with NIGP codes and quotes.

The role requires a bachelor's degree and at least two years of procurement experience, with strong organizational, communication, and problem-solving skills to support multiple departments and deadlines.

Qualifications

• Bachelor's degree in a related field.
• Minimum of two years of procurement experience (PeopleSoft preferred).
• Strong organizational skills with attention to detail.
• Effective communication and interpersonal skills.
• Ability to work under deadline pressure.
• Knowledge of computers and procurement software.

Responsibilities

• Ensure the prompt processing of purchase orders.
• Pre-check requisitions for accuracy, including item descriptions, NIGP codes, account codes, supporting documentation, and valid and current quotes.
• Notify requesters and end users when corrections and/or additional documentation are required; reopen requisitions for correction and cancel requisitions as appropriate.
• Expedite requisitions into purchase orders and process created purchase orders by selecting the appropriate PO type, adding comments and supporting documentation, including signed contracts, bid documentation, Notices of Award, and revised quotes, and reviewing supplier addresses for accuracy.
• Assist requesters with issues related to requisition entry, documentation, and procurement requirements.
• Advise end users when goods and services should be purchased through a statewide contract rather than through an open-market purchase.
• Perform administrative procurement tasks, including obtaining required signatures from the Director of Procurement on dispatched purchase orders and posting purchase orders to the O drive.
• Distribute purchase orders by email, including file copies to requesters and supplier copies to end users for order processing, and notify the Accounts Payable Department when purchase orders have been posted to the O drive.
• Maintain a spreadsheet of all purchase orders processed.
• Perform periodic and fiscal year-end responsibilities, including following up with end users regarding outstanding purchase orders and notifying the Director of Procurement when purchase orders may be closed or should remain open for further processing.
• Support Procurement Office staff in procurement-related activities as needed.
• Perform related duties as assigned by the supervisor.

Skills

Procurement experience

PeopleSoft Financials

Organizational skills

Communication skills

Problem-solving

Time management

Customer service

Education

Bachelor's degree in a related field

Tools

PeopleSoft Financials

Job description

Fort Valley State University is seeking a Materials Management Parapro/Buyer – Cooperative Extension to manage procurement workflows, process purchase orders promptly, and ensure requisition accuracy with NIGP codes and quotes.

The role requires a bachelor's degree and at least two years of procurement experience, with strong organizational, communication, and problem-solving skills to support multiple departments and deadlines.