Procurement & Materials Specialist

Fort Valley State University; Fort Valley (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Fort Valley State University is seeking a Materials Management Paraprofessional/Buyer to support Cooperative Extension procurement. You will process POs, pre-check requisitions, and ensure documentation accuracy while collaborating with multiple departments.

Responsibilities include expediting POs, maintaining records, and performing year-end tasks. Candidates should have a Bachelor's degree and 2+ years of procurement experience, preferably with PeopleSoft Financials.

Qualifications

• Bachelor's degree required in a related field.
• Two years procurement experience including PeopleSoft.
• Strong organizational skills with attention to detail.
• Effective communication and interpersonal skills; ability to work across departments.
• Excellent problem-solving skills; initiative and issue resolution.
• Strong time-management; ability to manage multiple priorities and deadlines.

Responsibilities

• Process purchase orders promptly.
• Pre-check requisitions for accuracy (item descriptions, NIGP codes, account codes, quotes).
• Notify requesters when corrections are needed; reopen or cancel requisitions as appropriate.
• Expedite requisitions into POs; post POs with contracts, bid docs, notices of award; check supplier addresses.
• Assist requesters with requisition issues; procurement requirements.
• Advise end users when statewide contracts should be used.
• Obtain required signatures and post purchase orders to the O drive; distribute POs by email.
• Maintain a spreadsheet of all processed POs.
• Perform periodic and year-end duties; follow up on outstanding POs; advise Director on closures.
• Support Procurement Office staff in related activities.
• Perform related duties as assigned by supervisor.

Skills

Organizational skills

Communication

Problem-solving

Time management

Customer service

Deadline-driven

Team collaboration

Attention to detail

Education

Bachelor's degree

Tools

PeopleSoft Financials

Job description

Fort Valley State University is seeking a Materials Management Paraprofessional/Buyer to support Cooperative Extension procurement. You will process POs, pre-check requisitions, and ensure documentation accuracy while collaborating with multiple departments.

Responsibilities include expediting POs, maintaining records, and performing year-end tasks. Candidates should have a Bachelor's degree and 2+ years of procurement experience, preferably with PeopleSoft Financials.