Procurement & Property Manager

Cherokee Federal; Guam; On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401K

Job summary

Cherokee Federal is seeking a Procurement & Property Manager to supervise purchasing staff, manage the end-to-end procure-to-pay process, and ensure compliance with FAR regulations while driving cost savings. The role requires a bachelor's degree and 4 years of public purchasing and asset management experience.

You will oversee supplier evaluations, bid analyses, contract negotiations, and reporting. Strong communication, leadership, and US citizenship are essential, with eligibility for SECRET

Qualifications

• Bachelor's degree in public administration, Management, Business law, Finance, Purchasing, or closely related field.
• Four years progressively responsible experience in public purchasing, asset management and financial operations, including supervisory responsibilities. UAE experience is preferred.
• Knowledge of principles and practices of procurement and supply-chain management.
• Knowledge of business practices related to purchasing.
• Knowledge of laws, policies and procedures governing public procurement and contracts
• Knowledge of administrative problem solving and the implementation of effective solutions.
• Knowledge of cost accounting as it relates to price and cost analysis.
• Level IV (Fluent) Speaking/Reading/Writing English is required.
• Must have demonstrated computer skills in MS Word, Excel, Access and Outlook.
• Must possess excellent written and verbal communication skills.
• Must have skill in project and program management.
• Must be a US citizen, possess a US Passport, and have a suitable background to obtain a SECRET clearance.
• Must pass pre-employment qualifications of Cherokee Federal

Responsibilities

• Oversee the Procure to Pay (P2P) process including assignment of procurement requests and issuing Purchase Orders.
• Maintain catalog/library of procurement documentation and filing.
• Evaluate suppliers to ensure timely delivery and quality.
• Determine procurement method per FAR regulations and implement cost-saving agreements.
• Request quotations by phone, mail or RFQs per FAR/DOSAR.
• Apply price/cost analyses to establish fair prices.
• Conduct supplier quotations evaluations and award contracts as appropriate.
• Review solicitations and contracts for compliance and opportunities for improvement.
• Manage PO process and amendments to ensure terms are met.
• Develop standard contract clauses for use in contracts and POs.
• Negotiate arrangements with suppliers for best value and service levels.
• Ensure adherence to policies and monitor procurements at all levels.
• Monitor ICASS metrics for quality and performance.
• Update SOPs and disseminate procurement policies.
• Set staff priorities and allocate resources to meet objectives.
• Develop procurement training for staff.
• Design reporting to highlight spend and savings by category/supplier.
• Ensure timely weekly status updates and production reports.
• Maintain confidentiality.
• Perform other job-related duties as assigned.

Skills

Procurement management

Vendor evaluation

Contract negotiation

Cost analysis

MS Word / Excel

Project management

Communication skills

US citizenship

Education

Bachelor's degree in public administration, Management, Business law, Finance, Purchasing, or closely related field

Tools

P2P system

ERP software

MS Word

MS Excel

Outlook

Access

Job description

Procurement & Property Manager

Provide general supervision over professional, technical, and clerical staff engaged in purchasing activities, including planning, directing, and coordinating the purchasing activities for the organization to ensure performance standards and customer requirements are met and planning to meet future support requirements.

Compensation & Benefits

Estimated Starting Salary Range for Procurement & Property Manager: Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K and other possible benefits as provided. Benefits are subject to change with or without notice.

Procurement & Property Manager Responsibilities Include:

• Maintains oversight of the Procure to Pay (P2P) Process to include but not limited to the assignment of Procurement Requests; requesting revisions as needed; supervising the entire acquisition process; authorizing Purchase Orders; and managing the Receiving and Accounts Payable process.
• Maintains category source literature (catalog library) and all Procurement documentation and filing.
• Evaluates prospective suppliers to ensure they meet the organization’s needs and can deliver goods and services in the agreed quantities, in a timely manner, while observing quality measures.
• Determines procurement method according to FAR regulations, supplier selection and implement agreements designed to encourage continual improvement and cost savings to DSD agencies and customers.
• Estimates costs and request quotations by phone, correspondence, published price lists and catalogs, or through RFQs in accordance with FAR/DOSAR regulations.
• Uses techniques such as, but not limited to, price analysis, cost analysis, and/or cost realism analysis to establish a fair and reasonable price for requested goods and services.
• Conducts comparative evaluations of supplier quotations and offers to ensure most effective and competitive pricing for the purchase of supplies and services; award or recommend the award of contracts.
• Reviews solicitations and contracts to ensure compliance and identify opportunities for improvement.
• Manages the solicitation process by reviewing and approving Purchase Orders (PO) and amendments to POs, and ensure goods and services are delivered according to agreed terms and conditions.
• Manages process of contracts in commercial items, using approved contract formats; Assist with establishing standard contract clauses for use in contracts, solicitations, and purchase orders.
• Negotiates contractual arrangements with suppliers to ensure the best value for money and excellent service levels are maintained and optimized across all categories of expenditure.
• Ensures adherence to Mission Policy and compliance with USG rules, regulations and procurement policies and procedures by reviewing and monitoring procurements conducted by specialists, department or Agency.
• Monitors ICASS metrics to ensure performance meets quality standards for tasks assigned to the Procurement and Property department.
• Reviews and updates Standard Operating Procedures to reflect process improvements and changes in procedures and policies; Establish, maintain and disseminate SOPs, manuals and other documents regarding procurement policies and procedures.
• Establishes staff priorities; allocates personnel resources to achieve program objectives.
• Develops and conducts procurement training for staff.
• Designs appropriate reporting and monitoring mechanisms that clearly highlight spend data and cost savings achieved by category/supplier and validate supplier performance and concerns.
• Ensures required reporting including Weekly Status Updates and Production Control Report for Procurement and Property department is completed in a timely and accurate manner.
• Maintains a high degree of confidentiality.
• Performs other job-related duties as assigned.

Procurement & Property Manager Experience, Education, Skills, Abilities requested:

• Bachelor's degree in public administration, Management, Business law, Finance, Purchasing, or closely related field.
• Four years progressively responsible experience in public purchasing, asset management and financial operations, including supervisory responsibilities. UAE experience is preferred.
• Knowledge of principles and practices of procurement and supply-chain management.
• Knowledge of business practices related to purchasing.
• Knowledge of laws, policies and procedures governing public procurement and contracts
• Knowledge of administrative problem solving and the implementation of effective solutions.
• Knowledge of cost accounting as it relates to price and cost analysis.
• Level IV (Fluent) Speaking/Reading/Writing English is required.
• Must have demonstrated computer skills in MS Word, Excel, Access and Outlook.
• Must possess excellent written and verbal communication skills.
• Must have skill in project and program management.
• Must be a US citizen, possess a US Passport, and have a suitable background to obtain a SECRET clearance.
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Strategic Programs (CNSP) provides support, services, and solutions to federal and commercial customers. The company takes a personalized approach to solving our clients' toughest challenges, helping you make the most of your skills. CNSP is part of Cherokee Federal – a team of tribally owned federal contracting companies. For more information, visit cherokee-federal.com.

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affi…