Procurement Project Specialist

VTG; Virginia Beach (VA); On-site; USD 39,000 - 48,000; Full time

Job summary

VTG is seeking a Procurement Project Specialist at our Virginia Beach, VA location. You will support supply chain and operations by processing procurement requirements, issuing RFQs, evaluating quotes, and negotiating best value while ensuring compliance with FAR/DFARS.

Responsibilities include expediting orders, managing purchase orders, coordinating with Accounting on invoices, and maintaining records. A US citizen with relevant education/experience is required.

Qualifications

• Knowledge of order processing systems and MS Office.
• Advanced MS Excel skills.
• Understanding of FAR/DFARS purchasing guidelines.
• US citizen status required.
• Experience with Deltek Costpoint preferred.

Responsibilities

• Receive procurement requirements from Logistics and process purchasing actions per FAR/DFARS.
• Prepare and issue RFQ/Proposal to suppliers.
• Evaluate vendor quotations and negotiate for best value, price, quality, and delivery.
• Expedite deliveries and manage timely closeout of purchases.
• Coordinate with Accounting on invoices and ensure proper PO documentation.

Skills

MS Office

MS Excel

Order processing systems

US Citizenship

Procurement knowledge

Education

High School Diploma or equivalent

Associate’s degree

Bachelor’s degree

Tools

Deltek Costpoint

Job description

Overview

VTG is seeking a Procurement Project Specialist to support our Virginia Beach, VA location.

What will you do?

• Supports the Supply Chain Function by: receiving procurement requirements from Logistics in spreadsheet format with requirements to include materials and services. Applies understanding of the purchasing process, responsibilities and ethical standards for the procurement of those materials and services. Follows FAR/DFARS guidelines to process, evaluate and execute purchasing actions.
• Supports the operations function by: Analyzing the requirements of the commodity, including preliminary specifications, preferred supplier, and date commodity is needed, obtaining best value, expediting and providing timely project closeout.
• Prepares and Issues Request for Quotation/Proposal.
• Evaluates vendor quotations and uses appropriate purchasing technique to ensure quality, price, delivery, and service objectives are met. Negotiating lowest cost balanced against the optimum quality and schedule needs to meet contractual commitments determining best value and fair & reasonableness when applicable using price/cost analysis and data or other accepted justification.
• Submits purchasing requisition information to Logistics via accepted spreadsheet for Requisition Inputting.
• Issues/Implements purchase contracts via purchase order that comply with company and government regulations.
• Expedites commodities for timely delivery and investigates delinquent purchase orders.
• Coordinate return of goods for replacement and/or credit following Company Work Instructions.
• Reviews Purchase Order file documentation for completeness and correctness, maintaining shipping notices, amendments and other documents to assure accurate retention of records.
• Coordinates with Accounting Department to ensure proper receipt and payment of invoices.
• Ensures Purchase Order Files are properly maintained, closed-out & stored.
• Assists in the following when needed:
• Compile material spreadsheets from Bill of Material/Fabrication Drawings.
• Analyzes requirements of the commodity, including preliminary specifications,
• Researching part #, NSN & MILSPEC, if applicable, using WEBFLIS, IHS, vendor contacts/resources or other approved domain.

Do you have what it takes?

• High school diploma or equivalent plus two - four years of work related experience, or Associate’s degree plus two years of work related experience, or Bachelor’s degree plus one year work related experience.
• To perform this job successfully, an individual should have knowledge of Order processing systems and knowledge of and experience with MS Office applications and advance working knowledge of MS Excel.
• Working knowledge of Deltek Costpoint system.
• Must be a US Citizen.

VTG’s estimated starting pay range is $28-35 per hour, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range.