Procurement & Project Manager

Flipspaces Design Labs; New York (NY); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Bonus based on performance

Paid time off

Job summary

Flipspaces Design Labs is seeking a capable Procurement & Project Manager to lead end-to-end procurement and on-site delivery for commercial design-build projects across office interiors, warehousing, and multifamily developments in the U.S. This role anchors BOQ development, bid management, vendor onboarding, and on-site coordination with GC and subs.

You will drive procurement schedules, manage risk, ensure safety and quality, and collaborate with design and construction teams to achieve

Qualifications

• Bachelor's degree in a related field is required.
• 5–10 years of project execution and procurement experience in U.S. commercial construction.
• Strong grasp of CSI divisions, subcontracting structures, and building systems.
• Proficiency with construction tools such as Procore, Bluebeam, AutoCAD, MS Project.

Responsibilities

• Tendering, trade bidding, and procurement execution.
• On-site project management across multiple trades.
• Coordinate long-lead item procurement and track submittals.
• Lead site meetings and ensure safety, quality, and documentation.

Skills

Preconstruction & BOQ Development

Review construction drawings

Define scope between GC and trades

Take-offs & budget development

Design reviews for feasibility andcost

Bid facilitation & bidder alignment

Pre-bid meetings & site visits

Vendor/trade package negotiations

On-site coordination across trades

Progress tracking & coordination

Education

Bachelor's degree in Civil Engineering, Construction Management, Architecture, or related field

Tools

Procore

Bluebeam

AutoCAD

MS Project

Job description

Role Summary

We are hiring a capable and experienced

We are hiring a capable and experienced Procurement & Project Manager to lead delivery for commercial design-build projects across office interiors, warehousing facilities, and multifamily developments. This role will anchor the end-to-end construction procurement process, including BOQ creation, bid management, and subcontractor onboarding, while also leading on-site execution across multiple trade scopes.

Benefits

• Bonus based on performance
• Paid time off

Key Responsibilities

2. Tendering & Trade Bidding 3. Procurement Execution 4. On-Site Project Management

Types of Projects Involved

Required Qualifications & Skills

• Preconstruction & BOQ Development
• Review construction drawings, scope briefs, and design intent to prepare trade-wise BOQs
• Assist in defining scope splits between GC, trades, and OFOI/OFVI items
• Conduct quantity take-offs and coordinate with estimators for budget development
• Participate in early-stage design reviews to advise on construction feasibility and cost
• Float RFQs/RFPs to vetted local GCs, subcontractors, and suppliers
• Lead pre-bid meetings and site visits for bidder alignment
• Conduct commercial comparisons, scope qualification, and risk flagging
• Negotiate pricing and finalize vendor/trade packages with clarity on deliverables
• Issue work orders and purchase orders aligned with agreed timelines and payment terms
• Coordinate long-lead item procurement in sync with project critical path
• Track delivery schedules and submittals for materials, finishes, and equipment
• Ensure compliance with insurance, licensing, and project-specific onboarding requirements
• Manage or coordinate with GC and subs for phased execution across site
• Conduct weekly site meetings, track progress against Gantt charts, and manage site-level coordination
• Flag and resolve execution bottlenecks across trades including civil, interior, MEP, and special systems
• Ensure safety compliance, quality control, and documentation management
• Own the punch-out process and assist with commissioning/handover documentation
• Corporate office interiors (tenant improvements & shell-to-core)
• Warehouse and logistics hubs (light industrial buildouts)
• Multifamily housing (amenities, lobbies, and back-of-house)
• Adaptive reuse and mixed-use developments (where applicable)
• Bachelor's degree in Civil Engineering, Construction Management, Architecture, or related field
• 5–10 years of project execution and procurement experience in the U.S. commercial construction market
• Strong grasp of CSI trade divisions, subcontracting structures, and building systems
• Proficiency in construction tools (Procore, Bluebeam, AutoCAD, MS Project, etc.)
• Understanding of building code, permit processes, and union/non-union execution models
• Strong vendor network and subcontractor management capabilities
• Excellent communication, documentation, and conflict-resolution skills