Procurement Project Administrator

Metropolitan Government of Nashville and Davidson County; Tennessee; On-site; USD 65,000 - 92,000; Full time

Benefits offered by this job

Medical insurance

Pension plan

Paid leave

Job summary

Metropolitan Government of Nashville and Davidson County, through WeGo Public Transit, is seeking a Procurement Project Administrator in Nashville, TN. This role focuses on coordinating procurement and contracting activities for goods, services, and construction projects, with attention to regulatory compliance and effective vendor relations.

The position requires a college degree with procurement experience, strong project management skills, and excellent written and verbal communication.

Qualifications

• College degree in business administration, accounting, or related field strongly preferred; some college required.
• Strong mathematical and analytical skills.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate procurement and contracting activities for goods and services, professional services and construction projects.
• Prepare solicitations (RFPs, RFQs, IFBs) and assess contract types to manage risk.
• Draft and maintain procurement files per FTA guidelines and publish required procurements.

Skills

Project management

Communication (verbal & written)

Analytical skills

Detail oriented

Education

Business/Accounting degree

Job description

Nashville, TN

Position Description

Procurement Project Administrator

Nashville, TN

WeGo Public Transit is looking for a highly skilled and experienced procurement officer to join our team of professionals. This person will have various responsibilities on the team which include, but not limited to, coordinating procurement and contracting activities for the delivery of goods and services, professional services and construction projects. This individual should be detail oriented, results driven, well organized, strong project managements skills, and excellent verbal and written communication skills.

Typical Duties

• Performs all procurement-related activities and planning, evaluation of proposals, recommends a wide range of awards. Prepares a large variety of difficult, complex and/or innovative requests for proposal and/or bid, which are responsive to our needs by following local, state regulations, Federal Transit Administration (FTA) guidelines, and the Procurement Policy
• Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines most appropriate contract types to reduce exposure to risk
• Maintains properly documented procurement files following FTA guidelines
• Participates in the negotiation of contracts terms and conditions; monitors negotiation sessions to ensure ethical procurement practices are followed; advises departments on the type, form, and context of the final contract negotiated
• Review and adhere to compliance of departmental policy, procedure, local, State and Federal regulations of procurement/Publish required procurements
• Verify purchase requisitions by comparing the board approval document and the contract
• Prepare purchase orders by verifying specifications and price; ensure all levels of approvals are met by the procurement type
• Communicates in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.
• Prepare related supplemental paperwork in support of contracts for the Board; prepare analytical reports, correspondence, and memoranda.
• Keep information accessible by sorting and filing documents
• Work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations
• Compose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or services
• Report DBE selected vendors to the Director of Business Diversity
• Track federally funded send per the submitted invoice
• Confirm with Grant Administrator if FTA funds will be applied to the project/ invoice
• Perform other duties as assigned

Minimum Qualifications

• College degree in business administration, accounting, or related field strongly preferred; some college required
• Minimum three years of experience in procurement and contract administration
• Experience in purchasing equipment and services related to the transportation industry preferred
• Very strong mathematical and analytical skills
• Very detail oriented
• Excellent verbal and written communication skills

Preferred Experience, Knowledge, Skills, And Abilities

Davidson Transit Organization, Employment unit of WeGo Public Transit, is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that people with disabilities are provided with reasonable accommodation.

• Physical activity includes sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening.
• Ability to bend, stoop, walk, kneel, stretch and lift 55 lbs. Climbing stairs and ladders.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Working in various weather conditions such as rain, cold climate, etc.

Davidson Transit Organization, Employment unit of WeGo Public Transit is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Metro offers a generous core benefit package to eligible employees who are regularly and consistently working 20 or more hours per week. Insurance and benefit coverage is effective the first of the month after the employee has worked 30 days. Employees can change their benefits within 60 days of an eligible change in status or during Annual Enrollment. Metro also offers optional benefits from which the employee may choose. Family members, including eligible spouses, domestic partners and children, are covered under most of our benefits programs.

Core Benefits

Medical: Choice of two plans; Metro pays 75% of premium

Dental: Choice of two plans; Metro pays for single coverage

Basic Life: $50,000 basic term life coverage; Metro pays 100% of premium

Pension: Formula-driven pension; 100% Metro funded; 10 year vesting for new employees

Paid Family Leave: Runs concurrently with time designated as FMLA leave (up to 30 days)

Longevity: Annual bonus beginning after 5 years of service; increases annually up to 20 years

Work Life/ Employee Assistance Program: Wide variety of counseling, referral and consultation services provided free

Other*: In-line-of-duty injury benefits, AD&D insurance, and Medical Disability eligibility after 10 years with Metro

Paid leave

• Vacation: 10 vacation days a year; increasing after 5 years of service (For Non Civil Service departments, contact the department's human resources office)
• Holidays: 12 holidays per year (For Non Civil Service departments, contact the department's human resources office)
• Sick leave: 12 days of sick leave per year
• Other leaves: Judicial leave, military leave, bereavement leave
• See the Human Resources webpage for more details and optional benefits at nashville.gov/hr