Planning and Development Coordinator

Metropolitan Government of Nashville and Davidson County

Nashville (TN)

On-site

USD 60,000 - 75,000

Full time

8 days ago

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Job summary

WeGo Public Transit in Nashville is seeking a Planning & Development Coordinator to provide high-level project administration and executive support within the Development Division. The role coordinates capital project activities, maintains dashboards, and supports cross-department collaboration to advance planning initiatives across the agency.

The ideal candidate is organized and adaptable, with exposure to leadership, policymaking, and operational aspects of transit.

Qualifications

Bachelor’s degree in public administration, urban planning, political science, business, or related field.
3-5 years of professional experience in public sector, transit, or community development preferred.
Discretion and confidentiality when handling sensitive information.
Familiarity with project management tools, GIS, or Adobe Creative Suite is a plus.

Responsibilities

Coordinate capital project activities, including tracking deliverables, schedules, and milestones.
Maintain project dashboards, calendars, and documentation for leadership review.
Coordinate consultant and contractor communications and procurement activities.
Prepare project status reports and briefing materials for internal and external stakeholders.
Support grant applications and reporting for transit capital funding.

Skills

Project management

Cross-department coordination

Verbal and written communication

Presentation design

Proficiency with MS Office

Education

Bachelor's degree in public administration

Tools

GIS

Adobe Creative Suite

MS Office Suite

Job description

Planning & Development Coordinator

Nashville, TN

The Planning & Development Coordinator is a high-level project administration and executive support role within WeGo's Development Division, which encompasses Planning, Schedule Development, Engineering/Construction, Capital Project Delivery, Communications, and Government Relations. This position provides tactical project support, executive assistance to the Deputy CEO, and cross-departmental coordination that helps drive successful delivery of WeGo's strategic objectives, playing a central role in advancing Planning & Development initiatives across the agency.

Position Description

The ideal candidate is organized, adaptable, and eager to contribute to Nashville's evolving public transit system. This role offers exposure to the leadership, policymaking, and operational aspects of transit and community development, along with the opportunity to work closely with senior leadership on high-visibility projects.

Typical Duties

Coordinate capital project activities, including tracking deliverables, schedules, and milestones for Development initiatives
Maintain project dashboards, calendars, and documentation to support accurate project monitoring and leadership review
Coordinate consultant and contractor communications, including scheduling, correspondence, and follow-up on deliverables
Prepare scopes of work, procurement documents, and manage procurement activities in coordination with consultants and contractors
Track project schedules, resource requests, and documentation to ensure compliance with organizational standards
Prepare project status reports, fact sheets, and visual presentations for internal and external stakeholders
Support preparation of grant applications and reporting for transit capital funding
Conduct research and compile data on transit-oriented development, corridor planning, and community partnerships
Monitor land use and development activity along transit corridors
Process invoices and assist with budget tracking for key capital projects
Coordinate submission of required reports to funding partners and oversight agencies
Maintain shared departmental calendars, project files, and document archives
Document and improve departmental processes
Provide scheduling and logistical support for the Deputy CEO's meetings, events, and engagements in support of the Planning & Development Division's priorities
Assist in preparing briefing materials, talking points, presentations, and correspondence on behalf of the Division
Support interdepartmental coordination and information flow across the Division
Monitor and track key deadlines, flagging priorities relevant to the Division's initiatives

Minimum Qualifications

3-5 years of professional experience, preferably in a public sector, transit, or community development setting
Bachelor’s degree in public administration, Urban Planning, Political Science, Business, or related field
Professional discretion and ability to manage sensitive information with confidentiality
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Familiarity with project management tools, GIS, or Adobe Creative Suite a plus
Interest in public transportation, community development, and government relations
Experience supporting construction, engineering, infrastructure, or capital improvement projects preferred, including familiarity with construction terminology and project documentation

Preferred Experience, Knowledge, Skills, And Abilities

Working knowledge of project management principles (timelines, milestones, status tracking)
Discretion and judgment in managing executive-level scheduling and competing priorities
Strong written communication skills, with the ability to write in another's voice for correspondence and talking points
Proficiency in presentation and document design software
Understanding of procurement processes and contract/consultant management
Knowledge of grant funding cycles and compliance requirements, particularly for transit capital programs
Research methods and data analysis skills
Familiarity with transit-oriented development, corridor planning, and land use principles
Basic budgeting and financial tracking knowledge (invoice coding, expense monitoring)
Understanding of reporting standards required by external funding or oversight bodies
Records management and organizational systems knowledge
Process improvement and documentation methodology
Interpersonal skills for cross-departmental and external stakeholder coordination

Physical Requirements

Sitting, standing, walking, reaching, talking, writing, carrying, grasping, holding, speaking, and listening.
Bending, stooping, kneeling, stretching, climbing stairs and ladders, and lifting up to 55 pounds.
Specific vision abilities, including close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Performing job duties in various weather and environmental conditions, including rain, cold temperatures, heat, and other outdoor conditions, as applicable to the position.

Equal Employment Opportunity

Davidson Transit Organization, Employment unit of WeGo Public Transit is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability status, protected veteran status, or any other characteristic protected by law

Benefits and Compensation

Full-time, Civil Service positions -