Procurement Professional

Starshopper; Fayetteville (AR); On-site; USD 51,000 - 57,000; Full time

Job summary

The Procurement Professional at the University of Arkansas, Fayetteville, acts as a frontline liaison for Procurement Services, assisting with inquiries, supplier coordination, and document management. The role includes supporting solicitations, contracts, and supplier onboarding, while maintaining organized records and ensuring compliance.

Responsibilities extend to coordinating office operations, asset tracking, and supporting travel and card programs, with emphasis on accuracy and customer

Qualifications

• Minimum Qualifications listed: high school diploma or equivalent.
• Experience with Microsoft Office Suite.
• Experience using Workday and in a professional office environment.

Responsibilities

• Serve as a key point of contact for Procurement Services and provide frontline support to departments, suppliers and stakeholders.
• Assist with preparation and maintenance of solicitation and contract documents, and support supplier onboarding.
• Maintain procurement records, scan and index documents, and support audit requests as needed.
• Coordinate office management tasks: supplies, equipment service requests, and asset tracking.
• Support travel and procurement card programs and provide guidance on routine procedures.

Skills

Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Workday

Microsoft Excel

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions.

Students at all University of Arkansas institutions will view open positions and apply within Workday by searching for “Find Jobs for Students.”

University of Arkansas, Fayetteville students will view open positions and apply within Workday by searching for “Find Student Jobs at UAF.”

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

09/24/2026

Type of Position:

Procurement

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Procurement Services

Summary of Job Duties:

The Procurement Professional serves as a key point of contact for Procurement Services and provides front-line support to university departments, suppliers, and other stakeholders. This position manages general office operations, responds to procurement-related inquiries, monitors shared departmental communication channels, coordinates meetings and events, and ensures visitors and campus partners receive professional and timely assistance.

This position provides administrative support for the university's purchasing, contracting, supplier management, travel, and eProcurement operations. Responsibilities include assisting with the preparation and maintenance of solicitation and contract documents, supporting supplier onboarding activities, maintaining certificates of insurance and other supplier records, processing data entry and document uploads within Workday and other university systems, and ensuring procurement files are complete, organized, and accessible.

The Procurement Professional is responsible for coordinating a variety of office management functions. These duties include maintaining office supply inventories, coordinating service requests for office equipment, managing departmental administrative records, tracking office assets, and supporting special projects and continuous improvement initiatives that enhance the effectiveness and efficiency of Procurement Services.

The Procurement Professional maintains procurement records in accordance with university policies, Arkansas laws, and applicable records retention requirements. The position is responsible for managing electronic and physical filing systems, supporting contract repository administration, scanning and indexing documents, preparing routine reports, monitoring data quality, and assisting with audit requests by locating and organizing supporting documentation.

The position also supports the university's procurement card and travel programs by maintaining cardholder records, coordinating card issuance and distribution activities, tracking required documentation, assisting with administrative processes related to travel and card programs, and providing guidance to employees regarding routine procedures and requirements.

The successful candidate will demonstrate strong customer service skills, attention to detail, sound judgment, and the ability to manage multiple priorities while working collaboratively with campus departments, suppliers, and colleagues. The position is expected to contribute to a culture of service excellence, continuous improvement, compliance, and operational effectiveness within Procurement Services.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• High school diploma or equivalent
• At least two years of experience with Microsoft Office Suite

Applicable equivalencies may be considered on the above qualifications.

• Experience using Workday
• At least one year of experience in a professional office environment
• Experience with technology platforms used for reporting, web content updates, and related administrative functions

Preferred Qualifications:

• At least three years of experience working with Microsoft Excel
• At least one year of procurement-related experience

Additional Information:

Salary Information:

$51,021 - $57,000 Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Crystal Ellis, Strategic Talent Acquisition Specialist, [e-mail]

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes