Procurement Process Coordinator

Ektello; Plano (TX); On-site; USD 44,000 - 47,000; Full time

Job summary

Ektello is seeking a detail-oriented administrator for an onsite W2 contract in Plano, TX. The role focuses on vendor onboarding, RFI/RFP management, and enterprise-style administration within a fast-paced environment.

Candidates should demonstrate strong communication across departments, solid Excel/PowerPoint skills, and a track record in operations or project coordination with at least 3 years of corporate experience.

Qualifications

• Vendor relationships and onboarding experience.
• End-to-end RFI/RFP procurement experience.
• Strong cross-functional collaboration and communication.
• 3+ years in corporate operations or project coordination.
• Proficient in Excel, Word and PowerPoint.
• Experience with vendor management and service networks.
• Able to adapt to multiple systems and platforms.
• Key skills: systems administration, business analysis, process improvement.

Responsibilities

• Monitor and manage registrations and applications through the internal portal.
• Communicate with applicants to complete contract requirements.
• Review and validate requirements for PUMI submission.
• Support credit requests for new and existing cases.
• Update and maintain master information tables.
• Report application and contract status to regional teams.
• Assist Admin on vendor master management tasks.
• Prepare RFI/RFP scope documents with stakeholders.
• Summarize proposals during RFI/RFP processes.
• Collect internal evaluations and finalize RFI/RFP results for approval and signature.

Skills

Vendor relationships

Onboarding

RFI/RFP process

Cross-functional

Communication

Team player

Pivot tables

Project coordination

Field Service

Tools

Excel

Word

PowerPoint

Job description

W2 contract, min of 12 months ONSITE out of Plano, TX – W2 $32-34/hr

What You’ll Be Doing

• Monitor / Manage registrations and applications through the internal application portal.
• Communicates with all applicants on pending applications to complete Digital Appliance Authorized Service Provider contract requirements.
• Review and validate all requirements to prepare PUMI submission
• Support requests for credit for new and existing requests
• Update and maintain master information tables
• Reporting on application and contract status to regional support teams and leadership
• Support Admin team in additional administrative tasks related to customer/vendor master management
• Support team with preparing RFI/RFP scope document aligned with different key internal stakeholders
• Being able to put together summary of proposals submitted during RFI/RFP process
• Assisting with collection of internal evaluation related to RFI/RFP process
• Concluding RFI/RFP results for internal approval and next steps with contract preparation and signature

What you bring:

• Experience with vendor relationship, customer onboarding, Field Service or administration preferred
• Experience with RFI/RFP procurement process end to end
• Organized with the ability to prioritize and multi-task. Ability to work in a cross-functional, high-demand environment
• Collaboratively work with other departments. Strong communication skills with the ability to communicate with service network as well as upper management.
• Team player that is willing to learn and grow within the Samsung Care team.
• Strong Microsoft Excel (including use of pivot tables and formulas), Word, and PowerPoint skills required
• 3+ years working experience in corporate setting w/ experience in operations/project coordinating/project management & Field Service or administration
• Great communication skills; highly organized - working w/ vendors and communicate with service network as well as upper management.
• Highly flexible, quick to learn w/ ability to adapt to using various systems; Will need to deliver/communicate information from assessment throughout various platforms and team members
• Top Skills: Systems Administration, Business Analysis, Process Improvement