Procurement Operations & ITAM Analyst

Nscale; New York (NY); On-site; USD 100,000 - 160,000; Full time

Job summary

Nscale is seeking an experienced procurement operations specialist to own the SaaS contract and transaction lifecycle. You will manage post-signature contracts, PO creation in NetSuite, and invoice matching to keep our portfolio accurate and renewal-ready.

You will build a system of record for software assets, reconcile usage data with license counts, support SOX controls, and provide early utilization insights to inform renewal negotiations.

Qualifications

• 2–4 years in procurement operations, IT asset management, vendor management, or similar role.
• Experience with invoices, purchase orders, disputes, and data reconciliation.
• Working knowledge of NetSuite or similar ERP/procure-to-pay system.
• Organized, self-directed and able to build processes.

Responsibilities

• Handle post-signature contract administration, track redlines, maintain repository, and monitor key dates.
• Create and manage purchase orders for SaaS spend in NetSuite or equivalent system.
• Own invoice receipting and three-way matching; investigate discrepancies.
• Resolve billing disputes directly with vendors, including overcharges and proration errors.
• Build and maintain inventory of licensed, deployed, and used software.

Skills

Procurement operations

IT asset management

Vendor management

Data reconciliation

Tools

NetSuite

Job description

About The Role

You'll be the operational and data engine behind Nscale's SaaS procurement function, managing contract transactions and building a clear picture of what's licensed and used across a portfolio of 150+ vendors. Your work will give the team the utilization and billing data it needs to make renewal negotiations fact-based. Reporting to the Senior Manager, SaaS Procurement, you'll combine detail-heavy contract and invoice administration with software asset analysis. You'll help build the processes and systems that keep the portfolio accurate as it grows.

Location

New York, San Francisco, or Seattle

What You'll Do

Contract and Transaction Administration

• Handle post-signature contract administration, including tracking redlines to close, keeping the contract repository accurate, and monitoring key dates.
• Create and manage purchase orders for SaaS spend in NetSuite or its successor procure-to-pay platform.
• Own invoice receipting and three-way matching, investigating and resolving discrepancies.
• Resolve billing disputes directly with vendors, including overcharges, seat-count mismatches, and proration errors.

Software Asset Management

• Build and maintain an inventory of what's licensed, deployed, and actually used.
• Reconcile license counts against SSO/Okta login data and usage telemetry to identify unused and underutilized software before renewal.
• Track true-up exposure and license compliance risks across the portfolio.
• Own the system of record for SaaS assets and help establish it where needed, moving beyond spreadsheets at this vendor scale.
• Support access reviews and evidence requests where license and access data intersect with SOX/ITGC controls.

Renewal Support

• Deliver utilization and billing-accuracy findings to the Senior Manager early enough to inform each renewal negotiation.

What We're Looking For

• 2-4 years of experience in procurement operations, IT asset management, vendor management, or a comparable operations or finance-adjacent role.
• Comfort with both transactional work, such as invoices, purchase orders, and disputes, and analytical reconciliation of usage data and license counts.
• Working knowledge of NetSuite or a comparable ERP or procure-to-pay system.
• An organized, self-directed approach, with the ability to build processes rather than only follow existing ones.

Nice to Have

• Experience with Okta or a similar SSO/identity platform. You won't need to administer it, but you will pull and reconcile its data.
• Exposure to SaaS management tools such as Zylo, Torii, Flexera, or similar platforms.
• Experience in a high-growth or pre-IPO environment where processes are still being built.

What We Can Offer You

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

Highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months.

Join one of the fastest-growing AI infrastructure companies — your chance to directly shape how global AI capacity is planned and deployed.

Expect a dynamic progression plan tailored to your ambitions. Grow by leading critical cross-functional initiatives and shaping capital strategy — always with our full support.

Human-First Flexibility: We treat you as humans first. Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.

Salary Range: $100,000 USD - $160,000 USD

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