Procurement Operations Architect — AI-Driven P2P Lifecycle

Legora AB; New York (NY); On-site; USD 150,000 - 230,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(K) with generous company match

Unlimited PTO

Free One Medical membership

Free access to Maven Clinic

Lunch provided daily

Pre-tax commuter benefits

HSA or Healthcare FSA

Job summary

Legora is seeking its first dedicated Procurement hire in New York to build our intake-to-PO infrastructure from the ground up. This role designs and optimises the process across Finance, Legal, Security, and IT, owning day-to-day operations and cross-functional change management.

You'll partner with global teams to onboard vendors and contracts, implement AI-enabled tooling, and create playbooks for self-serve purchasing so teams buy correctly without constant guidance.

Qualifications

• 3–6 years of experience in procurement operations, intake-to-PO processes, or an analytically rigorous operations role at a high-growth tech company.
• Direct experience building procurement processes from zero: intake, approval matrices, and vendor onboarding.
• Deep familiarity with procurement and P2P tooling (Ramp, Ironclad, Zip, NetSuite, or similar).
• Bias toward automation over manual work.
• Comfort building with and evaluating AI tools and agents, with the rigour to verify their output.
• Working knowledge of AP and payment processes.
• Strong business judgement and ability to resolve exceptions.
• Builder's mindset to design scalable systems.
• Excellent stakeholder communication.

Responsibilities

• Build and Own the Intake-to-PO Lifecycle: Design, maintain, and launch our intake-to-procure process, including intake triage, approval matrices, vendor onboarding, PO creation, and fast-buy paths like P-card programs, catalogues, and self-service purchasing. Then run it day to day, identifying bottlenecks and driving issues to resolution with minimal oversight across the business, Finance, Legal, Security, and IT.
• Enhance Procurement with AI: Identify where AI agents, automation, and modern tooling can improve the current process, then build, deploy, and iterate. Verify AI output with rigour: anticipate failure modes, build in checks, and set the standard for how the team distinguishes trustworthy output from unreliable work.
• Partner with Accounts Payable: Support vendor master data quality and PO accuracy, and troubleshoot disputes upstream before they become an AP problem.
• Be the Subject-Matter Expert: Give clear, responsive guidance to internal teams and vendors on procurement tools, policy, and compliance. Exercise sound business judgement on exceptions instead of escalating every one.
• Own Reporting and Analytics: Build the dashboards and reports that track procurement performance, surface trends and anomalies, and translate spend data into a clear narrative for leadership and budget owners.
• Keep Vendor Reviews Moving: Coordinate security, privacy, and legal diligence with the relevant teams so purchases clear review on a timeline people can plan around, without procurement becoming the bottleneck.
• Lead Cross-Functional Change Management: Drive adoption of new processes and tooling, represent Procurement in cross-functional initiatives, and fold acquired companies' vendors and contracts into one system. Partner with global teams on local vendors, entities, currencies, and tax.
• Build the Enablement Layer: Make the process self-serve. Write the playbooks, build a searchable internal library of policy, templates, and vendor guidance, and record short how-to videos so teams can buy correctly without asking you first.

Skills

Procurement ops

Intake-to-PO

Procurement tooling

Automation

AI tools familiarity

AP payments

Stakeholder comms

Business judgement

Builder mindset

Vendor onboarding

Tools

Ramp

Ironclad

Zip

NetSuite

Job description

Legora is seeking its first dedicated Procurement hire in New York to build our intake-to-PO infrastructure from the ground up. This role designs and optimises the process across Finance, Legal, Security, and IT, owning day-to-day operations and cross-functional change management.

You'll partner with global teams to onboard vendors and contracts, implement AI-enabled tooling, and create playbooks for self-serve purchasing so teams buy correctly without constant guidance.