Procurement & Operations Admin: POs, Suppliers, Inventory

MaxCyte, Inc; Rockville (MD); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Life insurance

Disability insurance

Generous time off

Job summary

MaxCyte, Inc. in Rockville, MD is seeking an Operations Administrative Assistant to support the Purchasing, Operations, Quality, Facilities and Engineering teams.

You will manage supplier relations, process purchase orders, and monitor deliveries to ensure timely, on-budget material availability. Responsibilities include updating NetSuite supplier records, coordinating cycle counts, resolving invoice and receiving discrepancies, and generating purchasing reports.

Qualifications

• Associate’s/Bachelor’s degree and a minimum of 2 years of purchasing experience or equivalent.
• Experience with creating Purchase Orders in a procurement role.
• Experience with NetSuite or similar ERP system preferred.
• Proficient in MS Office (Outlook, Word, PowerPoint, Excel).
• Ability to exercise discretion and maintain confidentiality.
• Strong verbal, written, and listening communication skills.
• Highly organized, detail oriented, able to multi-task and shift priorities.
• Ability to work under pressure, meet deadlines, and work independently or in a team.

Responsibilities

• Manage supplier relationships by obtaining quotes, monitoring lead times, placing POs, tracking deliveries, and resolving issues.
• Procure inventory materials to support manufacturing, operations, and engineering within budget and supply requirements.
• Procure indirect materials and MRO supplies including office and facility items.
• Create, maintain, and update supplier records in NetSuite with accurate data.
• Track open POs and follow up with suppliers to ensure on-time delivery and communicate status.
• Coordinate inventory cycle counts and investigate discrepancies to maintain accuracy.
• Resolve receiving and invoice issues by coordinating with suppliers and internal teams.
• Generate and maintain purchasing, inventory, and supplier performance reports; ensure policy compliance.

Skills

Purchase orders

MS Office

Communication

Time management

Discretion

Independence

Organizational skills

Education

Associate/Bachelor's degree

Tools

NetSuite

Job description

MaxCyte, Inc. in Rockville, MD is seeking an Operations Administrative Assistant to support the Purchasing, Operations, Quality, Facilities and Engineering teams.

You will manage supplier relations, process purchase orders, and monitor deliveries to ensure timely, on-budget material availability. Responsibilities include updating NetSuite supplier records, coordinating cycle counts, resolving invoice and receiving discrepancies, and generating purchasing reports.