Procurement & Operations Assistant | Equity & Bonus

MaxCyte, Inc.; Rockville (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Base salary plus annual bonus

Equity participation

Health, dental, vision insurance

Generous time off

Job summary

MaxCyte, Inc. is seeking an Operations Administrative Assistant to manage procurement activities for Operations, Quality, Facilities and Engineering. This role maintains supplier records in NetSuite, processes purchase orders, tracks deliveries, and supports inventory control.

The ideal candidate has 2+ years of purchasing experience, strong MS Office skills, and the ability to multi-task under minimal supervision while collaborating with internal teams.

Qualifications

• Requires an Associate's or Bachelor's degree and at least 2 years in purchasing or procurement.
• Experience creating Purchase Orders in a procurement role.
• Experience with NetSuite or a similar ERP system; MS Office proficiency.

Responsibilities

• Manage supplier relationships by obtaining quotes, monitoring lead times, placing purchase orders, tracking deliveries, and resolving supplier issues.
• Procure inventory materials for manufacturing, operations and engineering within budget and supply constraints.
• Procure indirect materials including MRO supplies, office supplies, hardware, tools and related items.
• Create and update supplier records in NetSuite with accurate vendor information and contacts.
• Track open purchase orders and follow up with suppliers to ensure on-time delivery; communicate status, delays, and risks to stakeholders.
• Coordinate inventory cycle counts with warehouse staff and investigate discrepancies to maintain accuracy.
• Support resolution of receiving discrepancies, invoice issues, and supplier concerns with cross-functional teams.
• Generate and maintain purchasing, inventory, and supplier performance reports and ensure compliance with company policies (QHSE).

Skills

Procurement

Purchase orders

Communication

Time management

Education

Associate's/Bachelor's degree

Tools

NetSuite

MS Office

Job description

MaxCyte, Inc. is seeking an Operations Administrative Assistant to manage procurement activities for Operations, Quality, Facilities and Engineering. This role maintains supplier records in NetSuite, processes purchase orders, tracks deliveries, and supports inventory control.

The ideal candidate has 2+ years of purchasing experience, strong MS Office skills, and the ability to multi-task under minimal supervision while collaborating with internal teams.