Procurement Officer - Buyer

Metropolitan Government of Nashville and Davidson County; Nashville (TN); On-site; USD 43,000 - 47,000; Full time

Job summary

The Metropolitan Government of Nashville and Davidson County is seeking a Procurement Officer – Buyer for a full-time Civil Service position in the Department of Finance. This role involves managing sourcing events, conducting negotiations, and developing contracts to procure goods and services for Metro departments. Candidates should have a Bachelor’s degree in a related field and experience in public procurement.

Benefits

10 Vacation Days per year

1 Sick Day per month

12 Paid Holidays per year

Qualifications

• Bachelor’s degree in relevant field required.
• Valid Driver License required.
• Experience in public procurement and project management preferred.

Responsibilities

• Manage sourcing events including RFPs and bids.
• Conduct negotiations and develop contracts.
• Ensure compliance with finance policies and regulations.

Skills

Public procurement

Sourcing

Negotiations

Contract development

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Procurement Management

Bachelor’s degree in Supply Chain Management

Bachelor’s degree in finance related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft SharePoint

Cisco WebEx

Oracle Cloud

Job description

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Position Description

The Procurement Officer – Buyer is a full-time Civil Service position in the Department of Finance, Division of Purchases. This individual will manage sourcing events, conduct negotiations, develop contracts, and perform ancillary duties as required to effectuate the purchase of goods and services on behalf of Metro departments and agencies.

Metro Finance has several divisions, including procurement, treasury and management and budget. Department employees provide financial management, information and business products to policy makers, departments, investors and the Nashville community to give them confidence in our government and to help them make informed decisions.

Typical Duties

• Work with departmental staff to develop solicitations including, but not necessarily limited to their technical requirements, scopes of work, and evaluative criteria.
• Manage sourcing events including, but not necessarily limited to requests for proposal, invitations to bid, reverse auctions, sole sources, emergencies, and cooperative purchases.
• Work with departmental and divisional staff to schedule and conduct pre-offer meetings for solicitations.
• Work with departmental staff and the purchasing agent to vet, appoint, and train committee members for evaluation panels.
• Review offers received to determine responsiveness and responsibility.
• Work with departmental staff to schedule evaluations, evaluate and score responsive & responsible offers.
• Develop written justifications and intents to award.
• Lead contract negotiations between departmental staff, Metro Legal, suppliers and other interested parties; Develop contracts in consultation with departmental staff, Metro Legal, suppliers and other interested parties.
• Coordinate with the Business Development Officer relative to supplier outreach and any other matters within their purview.
• Report information to the Procurement Data Officer relative to key performance indicators and any other matters within their purview.
• Coordinate with the Business Assistance Office relative to the participation of minority owned, woman owned, LGBT owned, small, and service-disabled veteran owned businesses and any other matters within their purview.
• Coordinate with the Procurement Resource Group as relative to intents to award, effectuation of contracts, amendments, letters of acceptance, subcontractor substitutions, and any other matters within their purview.
• Participate in continuous improvement activities as required.
• Ensure that all procurement activity conforms to applicable business practices, finance policies, regulations, and laws.
  
  

Minimum Qualifications

Bachelor’s degree in Business Administration, Procurement Management, Supply Chain Management, or finance related field.

"Additional experience may be considered in lieu of education"

Licenses Required

Valid Driver License

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, And Abilities

• Experience managing and conducting multiple projects simultaneously
• Familiar with utilizing Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft SharePoint, Cisco WebEx, and similar technological applications
• Knowledge of public procurement, sourcing, negotiations, and contract development
• Knowledge of enterprise-wide software applications such as Oracle Cloud
  
  

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.

Full-time, Civil Service positions -

10 Vacation Days per year (increasing after 5 years of service)

1 Sick Day per month

12 Paid Holidays per year

Public Safety - Sworn and Civilian positions -

20 vacation days per year

3 Personal days per year

1 Sick Day per month

12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.

01

What is the highest level of education you have completed?

• No diploma
• High School Diploma or equivalent
• Associate's Degree
• Bachelor's Degree
• Master's Degree
  
  

02

List type of degree and major field of study.

03

Do you have a valid Driver License?

• Yes
• No
  
  

04

Briefly describe your experience in public procurement, sourcing, negotiations, and contract development. If none, enter "N/A".

05

Briefly describe your experience managing and conducting multiple projects simultaneously. If none, enter "N/A".

• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Government Administration

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