PROCUREMENT OFFICER 1 - 10132026-81661

State of Tennessee; Nashville (TN); On-site; USD 44,000 - 66,000; Full time

Job summary

State of Tennessee in Nashville, TN, seeks an entry-level Procurement Officer within the General Services Department. This on-site role handles basic purchasing, issuing, and storage of materials for the Mental Health and Substance Abuse Services department, located in Davidson County.

Under supervision, you will analyze purchases for compliance, prepare requisitions, and coordinate with vendors and staff to resolve discrepancies. A background check is required for consideration.

Qualifications

• Bachelor's degree from an accredited college or university is required.
• Associate's degree with two years of work experience in procurement, purchasing, logistics, or a related field.
• High school graduation plus four years of work experience in procurement, purchasing, logistics, or a related field.
• Work experience may substitute for the required education on a year-for-year basis.
• Relevant coursework may substitute for required work experience on a year-for-year basis.

Responsibilities

• Under general supervision, handle procurement work of average difficulty.
• Purchase, issue supplies and equipment.
• Analyze all purchases to ensure compliance with guidelines and justify purchases with documentation.
• Prepare requisitions for supplies and equipment for state government use.
• Conduct vendor research and product comparisons.
• Communicate with vendors and staff to resolve discrepancies.
• Coordinate with state staff to ensure procurement processes are accurate and complete.
• Monitor receipt of supplies and follow up on late shipments.
• Monitor invoices to ensure timely payments to vendors.
• Maintain current records of orders and asset tagging where required.
• Attend trainings and meetings regularly to meet area goals.

Skills

Active Learning

Critical Thinking

Mathematics

Reading Comprehension

Negotiation

Education

Bachelor's degree

Associate's degree + 2 years experience

High school diploma + 4 years experience

Experience substitution for education

Education substitution for experience

Tools

Personal Computer

Multi-Function Printer

Telephone

Calculator

Job description

State of Tennessee Job Information

Opening Date/Time 10/13/2026 12:00AM Central Time

Job Information

Opening Date/Time 10/13/2026 12:00AM Central Time

Closing Date/Time 10/26/2026 11:59PM Central Time

Salary (Monthly) $3,667.00 - $5,488.00

Salary (Annually) $44,004.00 - $65,856.00

Job Type Full-Time

City, State Location Nashville, TN

Department Mental Health and Substance Abuse Services

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, DAVIDSON COUNTY

This position is located at Middle Tennessee Mental Health Institute in our General Services Department.

This is an on-site position.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree.
• OR Graduation from an accredited college or university with an associate's degree and two years of work experience in procurement, purchasing, logistics, or a related field.
• OR Education equivalent to graduation from a standard high school and four years of work experience in procurement, purchasing, logistics, or a related field.
• Substitution of Experience for Education: Work experience in procurement, purchasing, logistics, or a related field may substitute for the required education on a year-for-year basis.
• Substitution of Education for Experience: Relevant additional coursework (e.g., business administration, supply chain management, logistics, etc.) from an accredited college or university may substitute for the required work experience on a year-for-year basis.

Overview

Under general supervision, is responsible for procurement work of routine difficulty and performs related work as required. This is the entry level class in the Procurement Officer sub-series. An employee in this class is responsible for purchasing, issuing, and storing materials, supplies, and equipment at an institution or assists in the procurement duties for a department or major section. This class differs from that of Procurement Officer 2 in that an incumbent of the latter is responsible for work of greater scope and complexity.

Responsibilities

• Under general supervision, is responsible for procurement work of average difficulty; performs related work as required
• Responsible for purchasing, issuing for supplies and equipment.
• Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation
• Prepares requisitions for supplies and equipment for state government use
• Conducts research to locate vendors and make product comparisons
• Communicates with vendors and staff to resolve discrepancies
• Continually communicates with staff throughout the state to ensure all areas of the procurement processes are accurate and completed
• Monitors receipt of supplies and follows up on late shipments with suppliers to determine causes
• Monitors invoices to ensure vendors can be paid
• Maintains current and accurate records of orders
• Ensures that requisitions requiring assets are marked to receive tags, as required
• Attends trainings and meetings regularly to meet area goals

Competencies (KSA's)

Competencies

• Decision Quality
• Manages Complexity
• Communicates Effectively
• Resourcefulness
• Nimble Learning

Knowledges

• Administration and Management
• Clerical
• Customer and Personal Service

Skills

• Active Learning and Listening
• Critical Thinking
• Mathematics
• Reading Comprehension
• Negotiation

Abilities

• Deductive Reasoning
• Number Facility
• Information Ordering
• Written Comprehension
• Inductive Reasoning

Tools & Equipment

• Personal Computer
• Multi-Function Printer
• Telephone
• Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

• Agencies may allow an exception based on other factors.