Procurement Officer

Talentify; Helena (MT); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Coverage

Paid Vacation and Sick Leave and Holid

Public Service Loan Forgiveness (PSLF)

Job summary

The State of Montana Department of Administration is seeking a Procurement Officer to support the Department of Public Health and Human Services. You will ensure procurements and contracts meet laws and funding requirements, mentor staff, and manage solicitations and contracts.

This role offers telework with required weekly in-office days in Helena, MT, and requires strong judgment, organizational skills, and the ability to explain complex procurement concepts to diverse stakeholders.

Qualifications

• Bachelor’s degree in Business, Public Administration, Communication, or related field; OR
• Associate degree in Business Public Administration, Communication, or related field and two years’ experience in technical writing, research, or project management; OR
• Alternate combinations of education and experience will be considered on a case-by-case basis.

Responsibilities

• Mentor DPHHS staff in procurement procedures and contract management.
• Conduct solicitations for goods and services.
• Provide contract oversight and management of all assigned and ongoing contracts.
• Explain complex procurement and contracting requirements to a wide range of internal stakeholders.
• Telework with weekly in-office days in Helena per state policy.

Skills

Deliver outstanding customer service

Research

Data gathering and analysis

Government contracting knowledge

Stakeholder communication

Set objectives and priorities

Problem identification and strategy

Independent work ethic

Time management of multiple projects

Education

Bachelor’s degree in Business/Public Administration/Communication

Associate degree in Business/Public Administration/Communication + 2 years experience

Alternate education/experience combinations

Job description

About this job

Why should you keep reading and consider working here?

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration (DOA). Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed. (You can learn more about the DOA here.)

A Little About Our Business

The State Procurement Services Division (SPSD) leads best-in-class procurement services through integrity, education, transparency, and innovation. We strive to administer effective and responsible procurements to maximize the value of public funds for Montana.

What is this career opportunity?

The Department of Administration's State Procurement Services Division is looking for a Procurement Officer who solves problems and communicates exceptionally well to support the Department of Public Health and Human Services (DPHHS).

The State of Montana recently implemented a centralized procurement model built around an enterprise procurement team plus agency-based staff who work alongside the agencies they serve. In this role, you'll be a Department of Administration employee located at DPHHS, providing procurement support directly to the department. You'll be one of six procurement officers reporting to the DPHHS procurement supervisor.

You would play a key role in ensuring procurements and contracts are completed accurately, efficiently, and in accordance with applicable laws, policies, procedures, and funding requirements. This position mentor’s DPHHS staff in procurement procedures, conducts solicitations for goods and services, and provides contract oversight and management of all assigned and on-going contracts.

If you have good judgment, organizational skills, and the ability to explain complex procurement and contracting requirements to a wide range of internal stakeholders you should apply! We are interested in an individual that is experienced in procurement but also open to someone that is passionate about learning and growing in this role.

In this position you will be afforded the opportunity to telework, however there will be required weekly in office day(s) in Helena. Specific conditions will be outlined as part of the job offer and must adhere to state policy.

What are we looking for?

Education and Experience:

• Bachelor’s degree in Business, Public Administration, Communication, or related field; OR
• Associate degree in Business Public Administration, Communication, or related field and two years’ experience in technical writing, research, or project management; OR
• Alternate combinations of education and experience will be considered on a case-by-case basis.

Ability to:

• Deliver outstanding customer service
• Conduct research, system analysis, and data gathering analysis
• Learn the theory, principles, practices and techniques of government contracting
• Learn the State of Montana's procurement process, administrative rules, and federal procurement rules and laws
• Work and effectively communicate with diverse levels of management and stakeholders
• Establish objectives and priorities based on goals and general direction provided by management
• Identify problems, emerging issues and trends, and establish strategies to address them
• Mediate and resolve disputes
• Work independently with minimal supervision
• Prioritize and manage multiple projects and manage time effectively

Does this sound like you? Please tell us how and why by submitting your resume, cover letter, and three professional business references. In your cover letter, please explain why you want to join our team to work in this position. (Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)

What can you expect from us in return for your work with our agency?

Look here to see the additional benefits! They include:

• Work/life Balance
• Health Coverage
• Paid Vacation and Sick Leave and Holidays
• Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

Other important information to be aware of.

• This position requires the successful completion of a criminal background check.
• Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.
• The Department of Administration participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.