Labor Relations and Office Support Coordinator

Taleo; Helena (MT); On-site; USD 68,197,000 - 92,266,000; Full time

Benefits offered by this job

Health Coverage

Paid Leave & Holidays

Work/Life Balance

Job summary

State of Montana Department of Administration seeks a Labor Relations and Office Support Coordinator to support the State Office of Labor Relations. The role handles meeting logistics, communications, and records, and assists with collective bargaining negotiations for state employees.

Ideal candidates have an associate’s degree with HR-related coursework and experience in union activities, plus strong Excel/Word/Outlook skills and confidentiality.About the position: Helena, MT; full-time with

Qualifications

• Associate’s degree with coursework emphasizing human resources, writing composition, and related business subjects.
• Effective communication skills, both verbal and written.
• Proficient in using Adobe and Microsoft Office; ability to learn websites.
• Ability to maintain confidentiality and build relationships.
• Strong organizational and time-management skills.

Responsibilities

• Negotiate the biennial pay package for state employees and collective bargaining agreements in collaboration with the Chief Labor Negotiator.
• Provide office support: meeting management, communications, document and record management.
• Track and support collective bargaining negotiations and assist the HR Central team as needed.
• Maintain file/record procedures and support website formatting.

Job description

Job Description - Labor Relations and Office Support Coordinator (26142464)

Position Title:

Labor Relations and Office Support Coordinator - ( 26142464 )

Why should keep reading and consider working here?

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.

What is this career opportunity?

We are seeking a detail oriented and proactive Labor Relations and Office Support Coordinator to join our State Office of Labor Relations team. The State Office of Labor Relations within the State Human Resources Division, provides services on behalf of all executive branch agencies. As the Governor’s designated representatives in collective bargaining, office members:

• Negotiate the biennial pay package for state employees;
• Negotiate collective bargaining agreements for each of the state's bargaining units;
• Assist agencies administering those agreements; and
• Represent state government in administrative hearings and labor arbitrations.

This position will support the Chief Labor Negotiator, Labor Attorney, and Senior Labor Negotiator by providing office support functions, including meeting management and preparation, office communications, and document and record management. This position also tracks and supports collective bargaining agreement negotiations. As time permits, this position will provide support functions to the State Human Resources Central HR team, including website maintenance and policy and resource formatting.

The successful candidate should be particularly adept at managing a dynamic range of responsibilities and have a particular affinity for seeking growth opportunities. If you thrive working in a dynamic office environment, with a broad scope of responsibilities, consider applying for this position today.

What are we looking for?

Education and Experience:

Associate’s degree with coursework emphasizing human resources, writing composition, and other related business subjects; AND

• Substantive experience related to union activities and other collective bargaining topics; OR
• Alternate combinations of education and experience will be considered on a case-by-case basis.

Effective communication skills, both verbal and written. Ability to interact with employees, managers, and others in both positive and challenging situations.

• Proficient in using Adobe and Microsoft Office software suite with advanced skills in Word and Outlook. Ability to learn software programs and perform updates to websites.
• Effective proofreading, formatting, and editing skills.
• Demonstrated ability to maintain confidentiality, as this position has frequent contact and access to confidential information.
• Ability to build effective working relationships with division staff, union representatives, other agency staff, and stakeholders.
• Demonstrated accuracy and thoroughness to ensure quality work output.
• Strong organizational skills to manage multiple competing priorities and ensure sometimes overlapping deadlines are met.
• Appropriate identification and resolution of problems within areas of responsibility.
• Knowledge of administrative and clerical procedures such as file and record management, taking meeting minutes, and other office procedures.

Does this sound like you?

Please tell us how and why by submitting your resume and cover letter.

What can you expect from us in return for your work with our agency?

Benefits include:

• Work/life Balance
• Health Coverage
• Paid Vacation and Sick Leave and Holidays

Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

Other important information to be aware of.

This position requires the successful completion of a criminal background check.

• Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.
• The Department of Administration participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : Not Applicable

Salary: $

28.00 - 28.00 Hourly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1 Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

No

Primary Location

Helena Agency : Department of Administration Union : 000 - None

Posting Date

Sep 30, 2026, 2:01:25 PM Closing Date (based on your computer's timezone) : Oct 8, 2026, 5:59:00 AM

Required Application Materials : Cover Letter, Resume

Contact Name : Chelsea Schneider | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.