PROCUREMENT MANAGER

Melwood; Upper Marlboro (MD); On-site; USD 80,000 - 95,000; Full time

Job summary

Melwood is seeking a Procurement Manager to lead the Procurement Department and a small support team. You will oversee vendor sourcing, price analyses, RFQs, and bid responses, while ensuring regulatory compliance and accurate recordkeeping in Unanet.

You will develop department workflows, coordinate with Operations and Finance on sourcing, accounts payable, and sustainable procurement, and partner with Contract Administration to drive cost savings and supply continuity.

Qualifications

• 5+ years of combined experience in Procurement/ Accounting/ Finance/ Contracts/ Business or related field with a Bachelor's degree preferred.
• Proficiency with Microsoft Office software applications and high attention to detail for data entry, updating, and managing the Unanet procurement system.
• Must be able to work 5 days per week M-F (occasional nights and weekends) and in-office a minimum of 3 days per week.
• Knowledge of procurement best practices, sourcing, RFQs, pricing analysis, vendor selection, databases, accounts payable processes, reporting, and government contracting regulations.

Responsibilities

• Reviews and executes authorized purchases from vendors; performs price and market research.
• Maintains procurement databases in Unanet; catalogs products, SKUs, pricing, and generates Purchase Requisitions.
• Collaborates with Operations/Program Management, Contracting, Finance, and Subcontracting on procurement requirements.
• Conducts RFQs, competitive bids, and bid analysis.
• Ensures compliance with regulatory requirements and tracks pricing/reporting for sustainability initiatives.
• Coordinates with Finance and Fleet Management on vehicle purchases.

Skills

MS Office

Leadership

Team management

Communication

Time management

Problem solving

Education

Bachelor's degree preferred

Tools

Unanet

Microsoft Office

Job description

The Procurement Manager manages and supervises the Procurement Department as well as a small support team. They support the Contract Administration Team and Procurement departments by maintaining procurement databases and systems, product cataloging and pricing, and recordkeeping.

Additionally, the Procurement Manager develops and assigns department workflows and liaises with Operations and Finance regarding mandatory sourcing, accounts payable, and sustainable procurement requirements. Accounts Payable functions include data entry of invoices and credit card purchases. Sources products and equipment, assist with competitive pricing analysis, and prepares price lists and reports as required. Assists with identifying and vetting subcontractors, including preparing and analyzing RFQs and bid responses.

KEY RESPONSIBILITIES

• Reviews and executes proper authorized purchases from established vendors. Conducts research into new and innovative products while meeting departmental requirements in a cost-effective, and timely manner. Exceeds internal customer expectations. Processes purchases may be via Purchase Orders, P-cards, etc.
• Oversees and maintains accurate procurement databases in Unanet, including cataloging and updating products, SKUs, vendors, pricing, generating Purchase Requisitions, and placing orders for supplies and equipment in a timely, efficient, and accurate manner.
• Collaborates with Operations/Program Management, Contracting, Finance, and Subcontracting to ensure awareness and understanding of procurement requirements for contract management, procurement, pricing, subcontracting, and reporting.
• Conducts data searches and price evaluations including RFQs, competitive bids, and bid analysis.
• Reviews and completes pricing and reporting requirements for NIB, Green Product Purchasing and other compliance requirements.
• Reconciles vendor product availability and delivery discrepancies and initiates purchases from alternative vendors as required.
• Troubleshoots defective and/or unacceptable goods/ services with users, vendors, and others to resolve performance concerns.
• Ensures all purchased goods/ services are in compliance with regulatory requirements.
• Receives and validates product and equipment deliveries to the Melwood CTC Building and notifies the party responsible for pick up.
• Collaborates with Finance and Fleet Management for processing vehicle purchases.

QUALIFICATIONS

• 5+ Years of combined experience in Procurement/ Accounting/ Finance/ Contracts/ Business or related field with a Bachelor's degree preferred.
• The candidate must demonstrate proficiency with Microsoft Office software applications and be highly detail-oriented for data entry, updating, and managing the Unanet procurement system.
• Must be able to work 5 days per week M-F (occasional nights and weekends). Must be able to work in-office a minimum of 3 days per week.
• Knowledge of procurement best practices, sourcing, developing RFQs, pricing analysis, vendor selection, managing databases, accounts payable processes, reporting, and compliance with government contracting regulations.
• Must have excellent time management, attention to detail, problem-solving, and communication skills.
• Must have a valid driver's license.
• The candidate must demonstrate leadership and team management skills.

Salary Range: $80k-$95k

Equal Opportunity Employer / Aff...

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