Procurement Manager

NC Community Colleges; North Carolina; Ibrido; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Gaston College seeks a skilled Procurement Manager to oversee purchasing and the shipping/receiving functions. Responsibilities include end-to-end procurement, vendor relations, and ensuring compliance with state statutes and college policies.

The role emphasizes cost efficiency, process improvements, and collaboration across finance, facilities, and academic departments to meet institutional goals.

Competenze

• Bachelor’s degree in business administration or related field or 3-5 years of business operations experience.

Mansioni

• Manage end-to-end procurement including requisition review, vendor selection, solicitations, bid evaluation and contracts.
• Monitor NC E-Procurement system for purchasing activities and recordkeeping.
• Ensure compliance with SBCCC, state procurement policies, and IT/DIT terms.

Conoscenze

Sourcing

Negotiation

Procurement

Office administration

Formazione

Bachelor’s degree in business administration

Strumenti

NC E-Procurement

Ellucian Colleague

Descrizione del lavoro

Salary Grade

$65,120.00 - $89,700.00 Annually

Yes

Job Category

Professional

Application Period

Opens: 10/05/2026

Closes: 04/30/2027

Target Start Date

Expected Work Hours

Full-Time

Employment Type

Full-Time Regular Staff

Minimum Qualifications

MINIMUM EDUCATION QUALIFICATIONS

• Bachelor’s degree in business administration or related field or 3-5 years of business operations experience.

MINIMUM EXPERIENCE QUALIFICATIONS

• Solid knowledge of sourcing and experience in negotiating contracts and pricing required.
• Excellent organizational, interpersonal, and communication skills required.
• Ability to manage multiple priorities and ensure compliance with complex regulations required.

PHYSICAL REQUIREMENTS

• Primarily office-based with routine coordination in shipping/receiving areas and occasional vendor or training site visits.
• Mobility: To move around the office or warehouse environment, some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 50 pounds and to meet with suppliers or oversee inventory activities.
• Environment: Warehouse or similar environments may include exposure to elements such as noise, dust, and odors.
• Dexterity: To handle paperwork, use computer keyboards, and operate office equipment efficiently.
• Visual Acuity: to read documents, analyze product details, and review contracts.
• Stamina: Work environment can be stressful at times when dealing with a wide variety of challenges and deadlines. This position may require work to occasionally be done outside normal business hours, including evenings and weekends.
• Driving: Valid driver’s license and ability to travel to suppliers or other College locations.

Preferred Qualifications

• Experience working with N.C. E-Procurement and a strong understanding of North Carolina procurement laws preferred.
• Certified Professional Public Buyer or Certified Public Procurement Officer certification preferred.
• Knowledge of public sector procurement processes preferred.
• Experience with Ellucian Colleague or similar ERP systems used in NC community colleges preferred.
• Prior experience supervising shipping, receiving, or warehouse staff preferred.

Position Description

SUMMARY

Gaston College is seeking a skilled and organized Procurement Manager to perform the college’s purchasing activities and oversee the Shipping and Receiving function. This position is responsible for independently handling all procurement operations and supervising staff involved in the receipt and distribution of goods. The Procurement Manager ensures compliance with all applicable laws, state and NC Community College System-level policies, and internal policies and procedures, while fostering efficient, cost-effective, and transparent procurement practices.

DUTIES AND RESPONSIBILITIES

Procurement:

• Independently manage end-to-end procurement activities including requisition review, vendor selection, solicitation issuance (RFPs, RFQs), bid evaluation, and contract execution.
• Monitor, oversee, and utilize the N.C. E-Procurement system to conduct purchasing activities and ensure accurate recordkeeping.
• Serve as the college’s subject matter expert and point of contact for procurement processes, guidance, and compliance.
• Identify opportunities for cost reduction, process streamlining, and procurement innovation across departments.
• Ensure adherence to North Carolina General Statutes, State Board of Community Colleges Code (SBCCC), and institutional procurement policies including compliance with the N.C. Department of Administration’s terms and N.C. Department of Information Technology (DIT) terms, as applicable.
• Monitor supplier contracts for compliance and assess risk to ensure continued performance and legal adherence.
• Collaborate with finance, facilities, academic, and other college departments to align procurement practices with institutional goals.
• Support professional development and growth and cross-training.
• Maintain vendor records, monitor supplier performance, and develop relationships to support quality and cost-effective procurement.
• Prepare purchasing and other reports and documentation for audits, strategic planning, or as needed.
• Oversee the preparation of reports to the Office for Historically Underutilized Businesses (HUB).
• Ensure compliance with IRS withholding regulations for foreign vendors. Ensure timely submission of reports.
• May supervisor a Purchasing Assistant if the need arises.

Shipping & Receiving

• Supervise the daily operations and personnel in the college’s shipping and receiving area.
• Oversee receiving, inventory logging, package distribution, and proper documentation of goods received.
• Oversee the annual supply inventory and reporting process for various internal entities and functions including, but not limited to the warehouse, housekeeping, grounds, fire training, mailroom, and the bookstore/Rhinoshop. Complete annual equipment inventory and verify location, responsible person, and condition, record transfers and disposals.
• Manage the surplus items, which may include transferring items within the organization or to other community colleges/non‑profit organizations; listing and selling the items (sometimes by auction); or disposing of the items by appropriate means.
• Ensure timely and accurate delivery of supplies and equipment to departments.
• Implement and maintain procedures for tracking deliveries and resolving issues with damaged or incorrect shipments.
• Support inventory control and coordination of surplus or returned items.