Procurement Manager

National Pan-Hellenic Council; Decatur (TN); On-site; USD 65,000 - 95,000; Full time

Job summary

National Pan-Hellenic Council in Decatur, Tennessee is seeking a Procurement Manager to oversee purchasing activities, vendor relationships, contract negotiations, and cost-management initiatives to ensure efficient and transparent procurement operations. This role will drive value through strategic sourcing, supplier performance management, and rigorous compliance across all procurement activities.

This position partners with leadership, finance, event planning, and program teams to support

Qualifications

• Bachelor's degree in a related field (Supply Chain, Business Administration, Finance) or equivalent experience.

Responsibilities

• Develop and implement procurement policies, procedures, and purchasing strategies.
• Identify, evaluate, and negotiate with vendors to secure competitive pricing and quality services.
• Manage vendor relationships, contracts, purchase orders, and supplier performance.
• Monitor procurement budgets, track expenditures, and identify cost-saving opportunities.
• Coordinate purchasing for conferences, meetings, events, programs, and administrative operations.
• Ensure compliance with organizational purchasing policies, contractual obligations, and applicable regulations.
• Maintain accurate procurement records, vendor documentation, invoices, and contracts.
• Collaborate with finance and leadership to support budget planning, reporting, and financial oversight.
• Evaluate supplier performance and recommend improvements to procurement processes.
• Promote ethical purchasing practices, accountability, and operational efficiency.

Skills

Negotiation

Analytical thinking

Organizational skills

Communication skills

Vendor management

Budget management

Microsoft Office

Procurement systems

Cross-functional collaboration

Education

Bachelor's degree in Supply Chain Management, Business Administration, Finance, or related field

Tools

Microsoft Office

Purchasing/financial management systems

Job description

Position Overview

The National Pan-Hellenic Council (NPHC) is seeking a detail-oriented, strategic, and results-driven Procurement Manager to oversee purchasing activities, vendor relationships, contract negotiations, and cost-management initiatives. This individual will ensure the efficient and cost-effective acquisition of goods and services while maintaining high standards of financial accountability, transparency, and operational excellence.

The Procurement Manager will collaborate with leadership, finance, event planning, and program teams to support the organization's operations, conferences, meetings, and community initiatives.

Key Responsibilities

• Develop and implement procurement policies, procedures, and purchasing strategies.

• Identify, evaluate, and negotiate with vendors and suppliers to secure competitive pricing and quality services.

• Manage vendor relationships, contracts, purchase orders, and supplier performance.

• Monitor procurement budgets, track expenditures, and identify cost-saving opportunities.

• Coordinate purchasing for conferences, meetings, events, programs, and administrative operations.

• Ensure compliance with organizational purchasing policies, contractual obligations, and applicable regulations.

• Maintain accurate procurement records, vendor documentation, invoices, and contracts.

• Collaborate with finance and leadership to support budget planning, reporting, and financial oversight.

• Evaluate supplier performance and recommend improvements to procurement processes.

• Promote ethical purchasing practices, accountability, and operational efficiency.

Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, Procurement, Finance, or a related field; equivalent experience may be considered.

• Three or more years of experience in procurement, purchasing, vendor management, or contract administration preferred.

• Strong negotiation, analytical, organizational, and communication skills.

• Experience managing budgets, contracts, and supplier relationships.

• Proficiency in Microsoft Office and purchasing or financial management systems.

• Ability to manage multiple priorities, meet deadlines, and work collaboratively with diverse stakeholders.

• Nonprofit, association, conference, or event procurement experience is a plus.

Desired Skills and Competencies

• Strategic sourcing and cost management

• Contract negotiation and administration

• Vendor relationship management

• Budget oversight and financial accountability

• Attention to detail and problem-solving

• Professionalism, integrity, and sound judgment

• Project management and teamwork