Procurement & Inventory Analyst

Fresh Roasted Coffee LLC.; Sunbury (Northumberland County); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with employer match

Paid holidays and paid time off

Generous employee discount on coffee &

Employee discounts on tea

Job summary

Fresh Roasted Coffee LLC in Sunbury, PA is seeking a detail-oriented Procurement & Inventory Analyst to ensure materials and supplies meet production needs. On-site, full-time role collaborating with Production, Warehouse, Operations, and Sales to forecast material requirements and optimize inventory.

The ideal candidate has 2+ years in inventory management, strong Excel skills, and proven vendor negotiation abilities.

Qualifications

• 2+ years of experience in inventory management, supply chain, procurement, purchasing, manufacturing, or a related field preferred.
• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Strong Excel skills and comfort working with data, spreadsheets, and reports.
• Ability to analyze trends and translate data into practical recommendations.

Responsibilities

• Monitor inventory levels for packaging materials, ingredients, supplies, and other production-related items.
• Conduct regular physical inventory counts and investigate inventory discrepancies.
• Analyze historical usage, production schedules, sales forecasts, and inventory levels to project future material needs.
• Establish and maintain appropriate reorder points, safety stock levels, and inventory targets.
• Identify potential shortages, excess inventory, and obsolete materials before they impact operations.
• Communicate projected material needs to the appropriate purchasing personnel and management.
• Partner with Production, Warehouse, Operations, and Sales to understand upcoming material requirements.
• Develop and maintain strong relationships with suppliers and vendors.
• Serve as a primary point of contact for assigned vendors.
• Monitor supplier performance, including lead times, quality, pricing, and on-time delivery.
• Negotiate pricing, terms, minimum order quantities, lead times, freight, and other commercial terms when appropriate.
• Request and compare vendor quotes and identify cost-saving opportunities.
• Follow up with vendors regarding delayed, incomplete, or incorrect orders.
• Work with vendors to resolve service, quality, delivery, and pricing issues.
• Translate projected material needs into purchasing requirements.
• Prepare purchasing recommendations based on inventory levels, forecasts, usage, lead times, and production schedules.
• Review open purchase orders and expected delivery dates to ensure materials arrive when needed.
• Coordinate with purchasing personnel to ensure orders are placed according to established requirements.
• Help maintain accurate vendor, item, pricing, and lead-time information in company systems.
• Maintain and analyze inventory and purchasing reports.
• Track inventory turns, days on hand, supplier performance, material costs, and shortages.
• Analyze purchasing and usage trends to identify opportunities for cost reduction and improved inventory management.
• Provide regular reports and recommendations to management.
• Develop or improve processes that increase inventory accuracy and supply-chain efficiency.

Skills

Analytical skills

Problem solving

Organizational skills

Excel

Data analysis

Vendor relationship management

Negotiation

Independent collaboration

Tools

ERP system

Inventory management software

Job description

Procurement & Inventory Analyst

Fresh Roasted Coffee LLC - Sunbury, PA (on-site)

Full-time | Monday–Friday, day shift

Fresh Roasted Coffee is a growing specialty coffee and tea manufacturing company located in Sunbury, PA. We are looking for a detail-oriented, analytical Procurement & Inventory Analyst to help ensure we have the materials and supplies needed to keep production running efficiently.

The ideal candidate is organized, comfortable working with data, and able to build strong relationships with vendors and internal teams.

What You'll Do

Inventory & Material Planning

• Monitor inventory levels for packaging materials, ingredients, supplies, and other production-related items.
• Conduct regular physical inventory counts and investigate inventory discrepancies.
• Analyze historical usage, production schedules, sales forecasts, and inventory levels to project future material needs.
• Establish and maintain appropriate reorder points, safety stock levels, and inventory targets.
• Identify potential shortages, excess inventory, and obsolete materials before they impact operations.
• Communicate projected material needs to the appropriate purchasing personnel and management.
• Partner with Production, Warehouse, Operations, and Sales to understand upcoming material requirements.

Vendor & Supplier Management

• Develop and maintain strong relationships with suppliers and vendors.
• Serve as a primary point of contact for assigned vendors.
• Monitor supplier performance, including lead times, quality, pricing, and on-time delivery.
• Negotiate pricing, terms, minimum order quantities, lead times, freight, and other commercial terms when appropriate.
• Request and compare vendor quotes and identify cost-saving opportunities.
• Follow up with vendors regarding delayed, incomplete, or incorrect orders.
• Work with vendors to resolve service, quality, delivery, and pricing issues.

Procurement Coordination

• Translate projected material needs into purchasing requirements.
• Prepare purchasing recommendations based on inventory levels, forecasts, usage, lead times, and production schedules.
• Review open purchase orders and expected delivery dates to ensure materials arrive when needed.
• Coordinate with purchasing personnel to ensure orders are placed according to established requirements.
• Help maintain accurate vendor, item, pricing, and lead-time information in company systems.

Reporting & Analysis

• Maintain and analyze inventory and purchasing reports.
• Track inventory turns, days on hand, supplier performance, material costs, and shortages.
• Analyze purchasing and usage trends to identify opportunities for cost reduction and improved inventory management.
• Provide regular reports and recommendations to management.
• Develop or improve processes that increase inventory accuracy and supply-chain efficiency.

What We're Looking For

• 2+ years of experience in inventory management, supply chain, procurement, purchasing, manufacturing, or a related field preferred.
• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Strong Excel skills and comfort working with data, spreadsheets, and reports.
• Ability to analyze trends and translate data into practical recommendations.
• Strong communication and vendor relationship-management skills.
• Comfortable negotiating pricing, terms, and service expectations.
• Ability to work independently while collaborating effectively with multiple departments.
• Experience working in a manufacturing or production environment is a plus.
• Experience with an ERP, inventory management, or purchasing system is preferred.

Why Join Fresh Roasted Coffee?

Growth & Stability

We're not just growing, we're scaling smartly and sustainably. Join a company with consistent expansion and long-term opportunity.

Culture That Feels Good

We foster a positive, creative, and team-oriented environment where people genuinely enjoy coming to work.

Competitive Benefits

We take care of our team like we take care of our beans:

• Health, dental, and vision insurance
• 401(k) with employer match
• Paid holidays and paid time off
• Generous employee discount on coffee and tea

Benefits begin quickly:

Health, dental, vision, and 401(k): First of the month after 60 days. PTO and paid holidays: Available after 30 days.

Pre-Employment Screening Disclaimer

Fresh Roasted Coffee and Positively Tea are committed to maintaining a safe and compliant work environment. As part of our hiring process, all final candidates may be required to undergo a pre-employment background check and drug screening, in accordance with applicable laws and company policies. Employment offers are contingent upon the successful completion of these screenings.

Fresh Roasted Coffee and Positively Tea are equal opportunity employers and follow all federal, state, and local regulations regarding background checks and drug testing.