Procurement & Insurance Manager

HostPapa Inc.; United States; Remote; USD 100,000 - 150,000; Full time

Benefits offered by this job

Remote-first

Competitive pay

Growth opportunities

Flexible schedule

AI tools access

Job summary

Managed.com, the company behind a family of brands including HostPapa and ColoCrossing, seeks a Procurement and Insurance Manager to own global procurement and insurance operations for a remote, multi-brand group.

You will lead vendor renewals, negotiate terms, review contracts, and manage insurance programs while ensuring compliance and cost optimization in a remote, international environment.

Qualifications

• Direct experience negotiating commercial agreements with vendors.
• Hands-on procurement experience running renewals, tracking notice periods and auto-renewals, and reviewing commercial agreements.
• Commercial insurance renewal experience is strongly preferred; candidates with strong procurement backgrounds and less insurance exposure will still be considered.
• Working knowledge of commercial insurance and the ability to read policy wording, certificates, endorsements, and renewal submissions.
• Advanced spreadsheet and analytical skills, including comparing costs, modeling deal structures, and tracking data across multiple entities.
• Experience using AI tools to organize information, prepare documents, support drafting, filter material, and compare alternatives.
• Ability to independently manage competing deadlines in a remote environment and coordinate with vendors and stakeholders across both North American Eastern Time (ET) and Central European Time (CET/CEST) zones.
• Persistent and credible with vendors, brokers, senior leaders, Legal, and Security, while knowing when to escalation risk.
• Experience with liability or litigation-related insurance matters, technology or SaaS businesses, or multi-brand environments is an asset.
• Communication skills and fluency in written and spoken English, with other languages considered an asset.

Responsibilities

• Own day-to-day procurement and insurance operations across a remote, multi-brand group.
• Lead vendor renewals and commercial negotiations using usage, spend, and contract data to improve pricing, terms, and commitments.
• Review order forms, MSAs, SOWs, DPAs, and SLAs for commercial and risk terms; escalate to Legal or Security when needed.
• Manage insurance renewals, broker and carrier relationships, certificates, endorsements, and in-life policy changes.
• Ensure insurance obligations in contracts are supported by existing coverage and support acquisition-related insurance and contract review.
• Maintain accurate procurement and insurance records and report on renewals, negotiations, savings, costs, and coverage risks.
• Partner with Accounts Payable and Accounting on purchasing controls, invoice questions, spend cards, billing reconciliation, budgeting, and forecasting.
• Improve processes and documentation, using AI tools to organize information, prepare drafts, filter material, and compare alternatives.
• Support other tasks or projects as assigned to meet team and business needs.

Skills

Vendor negotiation

Renewals management

Insurance renewals

Commercial agreements

AI tool usage

Spreadsheet analytics

Remote collaboration

English communication

Project coordination

Job description

Position Summary:

At managed.com, we're a remote-first, global team. We're also AI-first, so finding practical ways to use AI is part of every role here.

As the Procurement and Insurance Manager, you will own day-to-day procurement and insurance operations across a remote, multi-brand group. You will lead vendor renewals and commercial negotiations, manage insurance renewals and changes, maintain reliable records, and give Finance clear visibility into cost and risk.

What you’ll do:

• Own one renewal calendar for vendor agreements and insurance policies, ensuring each renewal or expiry receives a timely decision
• Lead vendor renewals and commercial negotiations, using usage, spend, and contract data to improve pricing, terms, and commitments
• Review order forms, MSAs, SOWs, DPAs, and SLAs for commercial and risk terms, escalating matters to Legal or Security when needed
• Manage insurance renewals, broker and carrier relationships, certificates, endorsements, and in-life policy changes
• Confirm that insurance obligations in customer and vendor contracts are supported by existing coverage, and support acquisition-related insurance and contract review
• Maintain accurate procurement and insurance records and report on renewals, negotiations, savings, costs, and coverage risks
• Partner with Accounts Payable and Accounting on purchasing controls, invoice questions, spend cards, billing reconciliation, budgeting, and forecasting
• Improve processes and documentation, using AI tools to organize information, prepare drafts, filter material, and compare alternatives
• Support other tasks or projects as assigned to meet team and business needs

About you:

• Direct experience negotiating commercial agreements with vendors, with outcomes you can explain
• Hands-on procurement experience running renewals, tracking notice periods and auto-renewals, and reviewing commercial agreements
• Commercial insurance renewal experience is strongly preferred; candidates with strong procurement backgrounds and less insurance exposure will still be considered
• Working knowledge of commercial insurance and the ability to read policy wording, certificates, endorsements, and renewal submissions
• Advanced spreadsheet and analytical skills, including comparing costs, modeling deal structures, and tracking data across multiple entities
• Experience using AI tools to organize information, prepare documents, support drafting, filter material, and compare alternatives
• Ability to independently manage competing deadlines in a remote environment and coordinate with vendors and stakeholders across both North American Eastern Time (ET) and Central European Time (CET/CEST) zones
• Persistent and credible with vendors, brokers, senior leaders, Legal, and Security, while knowing when to escalation risk.
• Experience with liability or litigation-related insurance matters, technology or SaaS businesses, or multi-brand environments is an asset.
• Communication skills and fluency in written and spoken English, with other languages considered an asset.

What we offer:

• Remote-first work, with team members across many countries
• Competitive pay, benchmarked against the markets we hire in
• Room to grow, with real ownership of your work and support for professional development
• Flexibility in how and when you work, within the core hours your team needs
• Access to the AI tools you need to do your work, and the room to experiment with them

About us:

Managed.com is the company behind a family of specialist brands spanning business technology, infrastructure, and channel commerce. These include HostPapa, ColoCrossing, Hostopia, CloudBlue, and LogoMaker. Each brand serves its market through its own products and customer experience. Together, we are bringing those strengths closer to create more connected experiences and help businesses build, operate, and grow in the AI era.

Our culture is built on trust, respect, and doing work that matters to our customers. As our brands come together, there's real room to grow into new roles and new areas of the business.

Managed.com is an equal-opportunity employer. We value the range of backgrounds, perspectives, and experiences across our team, and we hire and promote based on skills and contribution.

We're committed to providing accommodations for people with disabilities at every stage of the hiring process. If you need an accommodation, let us know, and we'll work with you to meet your needs.

It is anticipated that this position will be performed outside of Ontario.