Senior Manager, Procurement & Procure-to-Pay

Flexport; California; On-site; USD 140,000 - 210,000; Full time

Job summary

Flexport is seeking a Senior Manager, Procurement & Procure-to-Pay to lead how the company buys and pays for corporate indirect and warehouse goods and services. You will run daily procure-to-pay operations, build processes to negotiate better terms, manage renewals, and control costs.

You will lead a team of five to ten people, partnering with Finance, Legal, and business leaders. Expect vendor negotiations, problem solving, and AI-driven workflow improvements while maintaining strong controls.

Qualifications

• Proven track record of leading procurement/finance teams.
• Strong ability to negotiate and influence stakeholders.
• Ability to analyze spending data and turn insights into recommendations.
• Experience building and optimizing procure-to-pay processes.

Responsibilities

• Lead and develop the team to set priorities and ensure accuracy and service.
• Create clear purchasing and approval processes for indirect and warehouse spend.
• Negotiate with vendors using spend data and alternatives to improve pricing and terms.
• Maintain contracts, renewal dates, and risk management with Legal and business owners.
• Own approvals, invoice processing, and payments in collaboration with Accounting and Treasury.
• Build AI-assisted workflows for spend analysis and invoice exceptions and test them.

Skills

Leadership

Vendor negotiations

People management

Financial analysis

AI workflows

Tools

Excel

Google Sheets

Spend data analytics

Job description

About the company:

At the company, we believe global trade can move the human race forward. That's why it's our mission to make global commerce so easy there will be more of it. We're shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes-from emerging brands to Fortune 500s-use the company technology to move more than $19B of merchandise across 112 countries a year.

The recent global supply chain crisis has put the company center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

The Opportunity

We're looking for a Senior Manager, Procurement & Procure-to-Pay to lead how the company buys and pays for corporate indirect and warehouse goods and services. You'll run daily procure-to-pay operations and build the procurement processes that help us negotiate better agreements, manage renewals, and control costs.

You'll lead a team of approximately five to ten people and work closely with Finance, Legal, and business leaders. Expect to negotiate with vendors, solve operational problems, and use AI and automation to improve how the team works.

We're looking for someone with strong judgment, a record of results, and the ability to learn quickly. You may have developed those strengths in procurement, finance, operations, consulting, or another demanding role.

You Will

• Lead and develop the team: set priorities, coach team members, and uphold high standards for accuracy and service.

• Build clear purchasing and approval processes for corporate indirect and warehouse spend. Make it easy for business teams to understand who owns each step and where to take an issue.

• Lead vendor negotiations with business owners, using spend data and commercial alternatives to improve pricing and terms.

• Maintain a clear view of contracts, commitments, and renewal dates. Work with Legal and business owners to address risks and negotiate before deadlines limit our options.

• Own purchasing approvals, invoice processing, exception resolution, and payments, working with Accounting and Treasury.

• Maintain reliable records and controls, including approval authority, separation of duties, and checks against duplicate or incorrect payments.

• Work with budget owners to challenge unnecessary spending and track realized savings with Finance.

• Track savings, renewal readiness, invoice accuracy, processing times, and timely payments. Fix the causes of recurring problems.

• Build and test AI-assisted workflows for spend analysis, contract review, and invoice exceptions. Work with Finance Systems and technical teams to implement them, train the team, and measure improvements without weakening payment controls.

Success in Your First Year

• Business teams follow a clear purchasing process, and key vendors, contracts, renewals, and approvals are easy to track.

• Negotiations and renewals produce measurable savings confirmed by Finance and better commercial terms.

• Invoices and payments are more accurate and timely, with fewer recurring exceptions and consistent controls.

• The team has clear responsibilities, stronger skills, and AI workflows that demonstrably reduce manual work.

You Should Have

• A record of strong results and increasing responsibility in procurement, finance, operations, consulting, or a related field.

• Experience leading and developing people, setting expectations, and addressing performance issues.

• Strong commercial judgment: you can negotiate, weigh tradeoffs, and influence people with competing priorities.

• The ability to analyze spending and financial data in Excel, Google Sheets, or similar tools and turn your findings into clear recommendations.

• An understanding of financial controls and how purchasing, invoices, and payments fit together, with the ability to learn unfamiliar systems quickly.

• Experience taking an unclear problem, building a workable process, and getting people to use it.

• Clear communication, reliable follow-through, and curiosity about better ways to work.

• Hands-on experience using generative AI to analyze information or improve a recurring workflow. You can explain what you built, how you tested it, and what improved.

• Sound judgment about AI: you check results against source data, recognize unreliable outputs, protect confidential information, and know when human review is needed.

Experience with indirect procurement, finance systems, or procure-to-pay operations is helpful. We care about what you’ve accomplished and your ability to handle this scope, even if you haven’t held this exact title.

Commitment to Equal Opportunity

At the company, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.

Global Data Privacy Notice for Job Candidates and Applicants

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