Procurement & Financial Operations Manager

Washington State University; Pullman, Northern (WA, KY); Hybrid; USD 55,000 - 84,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Medical, dental, life and disability保险

Retirement

Deferred compensation

Training and development

Employee tuition waiver

Job summary

Washington State University is seeking a Procurement & Financial Operations Manager for the Veterinary Teaching Hospital in Pullman, WA. This role leads procurement, contracting, accounts payable/receivable, and related financial operations, ensuring compliance and efficient, accurate processing.

Responsibilities include financial analysis, reporting, and building internal processes to improve procurement efficiency and control.

Qualifications

• Bachelor’s degree or higher in a related field with at least four years of directly related experience, including supervisory responsibilities.
• Experience with purchasing, procurement, accounts payable/receivable, budgeting, or financial reconciliation processes.
• Ability to analyze financial and operational data and prepare reports for management decisions.
• Ability to interpret policies and procedures while exercising independent judgment in resolving complex issues.

Responsibilities

• Oversee procurement, contract administration, and related financial operations for the Veterinary Teaching Hospital.
• Provide financial analysis, reconciliation, expenditure monitoring, and operational reporting for leadership.
• Ensure compliance with university policies, state regulations, and internal controls.
• Develop and implement processes to improve efficiency, accountability, and vendor management.

Skills

Purchasing/Procurement

Accounts payable

Accounts receivable

Budgeting

Financial reconciliation

Microsoft Office

Education

Bachelor’s degree in related field

Tools

Microsoft Office (Outlook, Word, Excel, Access)

Job description

Available Title(s): 1143-YN_ADMINPRO - Finance/Budget Manager Business Title: Procurement & Financial Operations Manager Employee Type: Admin.

Professional Position Details

The Opportunity: As a Procurement & Financial Operations Manager, you will serve as the primary administrative resource for procurement, contract administration, accounts payable, accounts receivable, and related financial operations for the Veterinary Teaching Hospital (VTH). Independently managing complex purchasing activities, vendor relationships, contract tracking and administration, and business processes supporting hospital operations. This position will provide financial analysis, reconciliation, expenditure monitoring, and operational reporting to support decision-making by the Director/CFO and hospital leadership. Ensuring compliance with university policies, state regulations, and internal controls related to purchasing, contracting, accounts payable, accounts receivable, and fiscal operations. The Procurement & Financial Operations Manager exercises independent judgment and discretion in evaluating procurement needs, coordinating complex acquisitions, administering contracts, resolving financial discrepancies, and developing systems and processes to improve efficiency and accountability.

Additional Information

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,942.10 - $7,567.00 | Commensurate with experience and qualifications In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

• Paid sick and vacation leave
• Paid holidays
• Medical, dental, life and disability insurance package for employees and dependents
• Retirement
• Deferred compensation, optional supplemental retirement accounts
• Training and development
• Employee tuition waiver

Required Qualifications

• Bachelor’s degree in a related field, and four (4) years of experience directly related to the duties and responsibilities specified which has included at least one (1) year of supervisory experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Demonstrated experience with purchasing, procurement, accounts payable, accounts receivable, budgeting, or financial reconciliation processes.
• Experience analyzing financial and operational data and preparing reports, recommendations, or summaries for management decision-making.
• Demonstrated ability to interpret and apply policies, regulations, and procedures while exercising independent judgment and discretion in resolving complex administrative and financial issues.
• Demonstrated computer software skills, including the ability to use Microsoft Office programs, such as: Outlook, Word, Excel, and Access.

Preferred Qualifications

• Experience in a higher education environment.
• Experience administering service, maintenance, software, or equipment contracts, including contract tracking, renewals, and vendor relationship management.
• Experience coordinating complex procurement activities, including competitive solicitations, sole-source purchases, capital equipment acquisitions, and vendor negotiations.
• Experience using Workday, Workday reporting tools, or other enterprise financial and procurement systems.
• Experience developing business processes, internal controls, operational procedures, and process improvement initiatives related to financial operations, procurement, or contract administration.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship.

About Department/College/Area/Campus

Veterinary Clinical Sciences | College of Veterinary Medicine | Washington State University

Area/College: The College of Veterinary Medicine

Department Name: Veterinary Clinical Sciences

Location: Pullman, WA

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type

Full time

Position Term

12 Month

Additional Information About Applicants

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

About Washington State University

WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU’s strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.