Procurement & Facilities Specialist

Early Care and Learning, Department of; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Vacation, 15 days/yr

Sick Leave 15 days/yr

13 paid holidays

Retirement

401(k)

Healthcare & Childcare spending

Job summary

Georgia Department of Early Care and Learning is seeking a Procurement & Facilities Specialist to handle complex administrative duties, financial and operational data analysis, and reporting for management decisions.

The role partners with GBA and DOAS for facilities management and purchases, requiring independent judgment and potential project support. Credit checks and state purchasing card eligibility are prerequisites.

Qualifications

• Associate degree in business or related field is required.
• One year of experience related to the area of assignment is required.
• Equivalent combination of knowledge, education, or experience may substitute year-over-year.

Responsibilities

• Make purchases for the division using the State’s Purchasing Card and Team Georgia Marketplace.
• Coordinate, conduct and compile the results of the annual fixed asset process for the agency.
• Coordinate building space usage and processes building maintenance issues with the Georgia Building Authority.
• Serve as the Department’s risk management coordinator using DOAS risk management processes.
• Serve as building fire drill and emergency evacuation coordinator.
• Establish and maintain positive working relationships with internal and external customers.
• Gather, compile and analyze data for reports and insights.
• Prepare reports of findings and make management recommendations.

Skills

Microsoft Office

Excel

Communication skills

Self-motivated

DOAS Risk Management

Education

Associate degree in business

Tools

PeopleSoft

Team Georgia Marketplace

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title

Procurement & Facilities Specialist

Agency

Department of Early Care and Learning

Job Requisition ID

JR0000005796

Shift

Day (United States of America)

Compensation Details

$41,569.83 - $54,428.52

Job Description

Job Code: GSP130 Pay Grade: J Salary Range: $41,569.83 - $54,428.52 Commensurate with education and experience Location: 2 Martin Luther King Jr. Drive, SE, Atlanta, Georgia 30334

Bright from the Start

Georgia Department of Early Care and Learning is responsible for meeting the child care and early education needs of Georgia's children and their families. It administers the nationally recognized Georgia's Pre-K Program, licenses child care centers and home-based child care, administers Georgia Childcare and Parent Services (CAPS) program, federal nutrition programs, and manages Quality Rated, Georgia's community powered child care rating system. The department also houses the Head Start State Collaboration Office, distributes federal funding to enhance the quality and availability of child care, and works collaboratively with Georgia child care resource and referral agencies and organizations throughout the state to enhance early care and education.

Job Description / Responsibilities

Under supervision, performs complex administrative duties, financial, and operational data analysis and reporting in support of management decision making in functional area. Will partner with GBA and DOAS to perform facilities management and purchases for the department. Exercises various latitudes of independent judgment. May administer or provide high level support for various projects, grants, contracts, implementation of procedures, and/or specialized functions. The selected candidate must pass a credit check and be qualified to obtain a state purchasing card as a precondition for hiring.

Major Job Responsibilities

• Make purchases for the division using the State’s Purchasing Card and Team Georgia Marketplace
• Coordinate, conduct and compile the results of the annual fixed asset process for the agency
• Coordinates building space usage and processes building maintenance issues with the Georgia Building Authority
• Serves as the Department’s risk management coordinator. Works risk management using DOAS risk management process and systems
• Serve as building fire drill and emergency evacuation coordinator
• Establishes and maintains positive working relationship with internal and external customers and other related contacts
• Gathers, compiles, analyze data
• Prepares reports of findings and analysis. May make recommendations to management for operational changes using formal narratives

Physical Requirements

Requires the ability receive detailed information through oral communication. Requires the ability to speak clearly. Requires the ability to occasionally continuously stand or walk for long periods of time; regularly requires bending, stooping, reaching, twisting, lifting, pushing, pulling and moving items or materials occasionally of moderate weight up to 30 pounds. Requires close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and visual inspection. Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification. Requires the ability to exercise judgement, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. Requires a full range of hand and finger motion for data entry purposes.

Minimum Qualifications (HRA)

Associate degree in business or related field from an accredited college or university and one (1) year of experience related to area of assignment.

Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

Preferred Qualifications

Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess four or more of the following: Experience with DOAS Risk Management Experience with State purchasing Proficiency in Microsoft Office Suite, with emphasis on Excel consisting of VLOOKUP’s and pivot tables Skill in using PeopleSoft Queries and Reports Proven excellent communication skills, both verbal and written Experience with Federal grants and State Accounting Demonstrated ability to be self-motivated

Benefits working at Decal

• Vacation: 15 days each year up to 5 years of service
• Sick Leave – 15 days each year
• Holidays – the state of Georgia recognizes 13 paid holidays
• Retirement
• 401(k) plan with a matching employer contribution
• Defined Benefit Pension Plan
• Available Insurance
• Health
• Dental
• Vision
• Legal
• Disability
• Healthcare & Childcare spending accounts
• Life & dependent life insurance

Bright from the Start

Georgia Department of Early Care and Learning is an equal opportunity employer and drug-free workplace. A background check will be completed upon hire, which may consist of any or all of the following: criminal and employment histories, credit history (as applicable to the position), education credentials, and motor vehicle driving records. If you are an individual with a disability who may require assistance or other reasonable accommodation in order to participate in the selection process for this position, you may contact our HR department at 678-879-2993. Due to the volume of submissions received by this office, information concerning application or interview status cannot be provided in writing, over the phone, or in person. All applicants who submit a complete application package will be considered but may not necessarily receive notification or an interview. The job posting may be subject to being closed at any time without notice. Only those qualified candidates who are selected for an interview shall receive notification upon the filling of this vacancy.

Bright from the Start

Georgia Department of Early Care and Learning is an equal opportunity employer.

Minimum Qualifications

Associate degree in business or related field from an accredited college or university and one (1) year of experience related to area of assignment.--Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.