Procurement Data and Operations Analyst

One Aligned, Inc.; Prince Frederick (MD); On-site; USD 55,000 - 90,000; Full time

Job summary

One Aligned, Inc. is seeking a procurement support professional to organize templates, clean vendor records, and map data for a new system rollout, focusing on data quality and documentation.

You will reconcile migrated records, test workflows, create process maps and training materials, and collaborate with stakeholders to ensure compliance and a successful go-live of the procurement solution. You will coordinate with vendors and internal teams, uphold data governance, and deliver validated

Qualifications

• 3+ years in procurement support or related operations.
• Experience cleaning, reconciling, and organizing vendor/contract data.
• Strong Excel skills and proficiency with Word and collaborative tools.
• Experience documenting workflows and supporting system testing.
• Ability to handle sensitive records and maintain accurate docs.
• Bachelor’s degree or equivalent relevant experience.

Responsibilities

• Inventory and organize procurement templates, forms, contracts, and supporting documents needed for implementation.
• Gather and clean vendor and contract records; identify duplicates, missing fields, inconsistent formats, and discrepancies for review.
• Map source records to system-provided upload templates, maintain data definitions and exception logs, and prepare validated files for approval.
• Reconcile migrated records against approved source files; document discrepancies and coordinate corrections with organizational data owners and the implementation vendor.
• Execute and document tests of workflows, templates, settings, system functions, and connections to existing systems; track defects and retest fixes.
• Create process maps, procedures, user guides, training materials, and organized implementation records.
• Prepare reports and procurement performance measures; assist departments and vendors with onboarding and use of the new system.
• Provide daily procurement support under organizational direction; assist with authorized system administration, reporting, cleanup, process improvements, and staff handoff after go-live.

Skills

Excel

Lookups

Pivot tables

Data validation

Word

Collaboration tools

Education

Bachelor's degree

Tools

ERP system

Power BI

SQL

Job description

Company Description One Aligned, Inc. empowers organizations to address complex challenges through integrated strategic, technological, and leadership solutions. The company focuses on holistic business systems analysis, aligning all interconnected components to drive sustainable success for businesses and government agencies. With proven expertise in Lean Six Sigma, Theory of Constraints, and modern technologies, One Aligned, Inc. delivers tailored strategies that reflect each client’s unique goals and constraints. Serving a nationwide client base across diverse industries and public sector projects, the organization emphasizes comprehensive, impactful transformations over incremental change. Its vision is to help organizations of all sizes achieve lasting greatness in an increasingly complex environment.

Role Description

• Inventory and organize procurement templates, forms, contracts, and supporting documents needed for implementation.
• Gather and clean vendor and contract records; identify duplicates, missing fields, inconsistent formats, and discrepancies for review.
• Map source records to system-provided upload templates, maintain data definitions and exception logs, and prepare validated files for approval.
• Reconcile migrated records against approved source files; document discrepancies and coordinate corrections with organizational data owners and the implementation vendor.
• Execute and document tests of workflows, templates, settings, system functions, and connections to existing systems; track defects and retest fixes.
• Create process maps, procedures, user guides, training materials, and organized implementation records.
• Prepare reports and procurement performance measures; assist departments and vendors with onboarding and use of the new system.
• Provide daily procurement support under organizational direction; assist with authorized system administration, reporting, cleanup, process improvements, and staff handoff after go-live.

Qualifications

• 3 or more years of experience in procurement support, contract administration, business analysis, data analysis, or a related operational role.
• Hands-on experience cleaning, validating, reconciling, and organizing vendor, contract, financial, or comparable business data.
• Strong Excel skills, including lookups, pivot tables, filtering, and data validation; proficiency with Word and collaborative document tools.
• Experience documenting workflows, procedures, requirements, or user guides and supporting system testing.
• Ability to handle sensitive records, maintain accurate documentation, track exceptions, and follow approved procurement procedures.
• Bachelor’s degree in business, public administration, information systems, or a related field; equivalent directly relevant experience may be considered where the contract permits.
• Preferred Qualifications
• ERP system experience.
• Government procurement experience, including vendor records and contract documentation.
• Excel Power Query, SQL, Power BI, or similar data preparation and reporting skills.
• Experience with data migration, user acceptance testing, user training, or approved system administration.
• Knowledge of process improvement methodologies (e.g., Lean, Six Sigma) and familiarity with compliance and governance standards is a plus.