Procurement Coordinator – P2P & ERP Specialist

American Greetings; Greeneville (TN); On-site; USD 38,000 - 54,000; Full time

Job summary

American Greetings is seeking a Purchasing Clerk to support procurement from requisition through invoice payment. The role ensures timely delivery of materials, maintains accurate records, and collaborates with suppliers and internal departments.

The ideal candidate has experience with P2P processes, familiarity with inventory management, and an associate degree or coursework in business or supply chain. Proficiency with ERP/MRP systems and MS Office is preferred, with strong attention to detail

Qualifications

• Experience with purchase-to-pay (P2P) processes.
• Familiarity with supply chain or inventory management practices.
• Associate degree or coursework in business, supply chain, or related field.

Responsibilities

• Create, issue, and manage purchase orders based on approved requisitions and material demand.
• Verify pricing, terms, quantities, and lead times prior to PO issuance.
• Monitor open POs for supplier confirmation, shipment, and delivery.
• Follow up with suppliers on order status, delivery updates, backorders, and discrepancies.
• Expedite urgent or critical orders to meet production schedules.
• Maintain communication with suppliers regarding shipment issues, shortages, delays, or quality concerns.
• Assist in supplier performance tracking by documenting delivery accuracy and responsiveness.
• Reconcile receiving discrepancies with Receiving and Quality departments.
• Work with Accounts Payable to resolve invoice variances, pricing errors, or payment holds.
• Ensure timely closure of POs and completion of payment-cycle steps.
• Maintain accurate procurement records in ERP/MRP systems.
• Update supplier data, item master information, and PO status notes.
• Generate routine reports such as open orders and late shipments.
• Support audits and compliance activities by providing documentation as needed.
• Coordinate with Production Planning, Operations, Engineering, and Inventory Control to support material availability.
• Communicate delays or material risks to internal stakeholders.
• Assist the Purchasing team with additional sourcing or procurement tasks.

Skills

P2P processes

Supply chain

Attention to detail

Communication

Education

Associate degree or coursework in business/supply chain

High school diploma or equivalent

Tools

ERP/MRP systems

MS Office

Job description

American Greetings is seeking a Purchasing Clerk to support procurement from requisition through invoice payment. The role ensures timely delivery of materials, maintains accurate records, and collaborates with suppliers and internal departments.

The ideal candidate has experience with P2P processes, familiarity with inventory management, and an associate degree or coursework in business or supply chain. Proficiency with ERP/MRP systems and MS Office is preferred, with strong attention to detail