Procurement Coordinator – Club Openings & Operations

VASA Fitness; Englewood (CO); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Two gym memberships (complimentary)

401(k) options

Health, dental, vision benefits (for 0

Job summary

VASA Fitness is seeking a motivated Procurement Coordinator to support day-to-day purchasing across multi-location fitness clubs. You will manage purchase orders, coordinate with internal teams, and work closely with suppliers to ensure timely deliveries and accurate invoicing.

The role requires 2+ years in procurement or related fields, strong Excel skills, and a proactive, organized approach in a fast-paced environment.

Qualifications

• 2+ years of experience in procurement, purchasing, supply chain, facilities coordination, operations, accounts payable, or a related field preferred.
• Experience creating and managing purchase orders and working with suppliers strongly preferred.
• Experience with invoice reconciliation, three-way matching, receiving, or AP issue resolution preferred.
• Strong Microsoft Excel and general technology skills.

Responsibilities

• Coordinate purchasing activities for new fitness club openings, including equipment, supplies, fixtures, operational materials, and other club-opening requirements.
• Create, issue, maintain, and track purchase orders across multiple suppliers and purchasing systems.
• Coordinate with Procurement, Construction, Design, Operations, Equipment, and internal partners to align orders with club opening schedules.
• Track supplier order confirmations, production timelines, shipping schedules, deliveries, backorders, and outstanding items.
• Maintain visibility to open purchase orders and follow up on orders impacting club readiness or opening timelines.
• Assist with delivery coordination and resolution of shortages, damages, incorrect shipments, or other fulfillment issues.
• Maintain accurate purchasing records and supporting documentation.
• Support procurement of replacement parts, maintenance equipment, repair materials, and other facilities-related needs for existing clubs.

Skills

Purchase order management

Excel proficiency

Vendor relations

Cross-functional coordination

Tools

Microsoft Excel

ERP systems

P2P platforms

Job description

VASA Fitness is seeking a motivated Procurement Coordinator to support day-to-day purchasing across multi-location fitness clubs. You will manage purchase orders, coordinate with internal teams, and work closely with suppliers to ensure timely deliveries and accurate invoicing.

The role requires 2+ years in procurement or related fields, strong Excel skills, and a proactive, organized approach in a fast-paced environment.